Senior Executive Assistant (secondment opportunity)

The role

The Business School is seeking a full-time Senior Executive Assistant to provide a professional, efficient, and effective service to the school. You will work as part of the Executive Support Team to provide high-level, pro-active and professional administrative support to staff, whilst co-leading the Executive Support service provision. This is an excellent opportunity to join the school on a secondment basis at an exciting time, with lots of opportunities to make a real difference.

The Senior Executive Assistant supports senior members of the school, school activities and events and will need to exhibit tact, discretion and maintain a high level of confidentiality. Interdependence and initiative will be required to react to changing priorities and work circumstances, with scope to make decisions within their own remit. The role holder will organise their own day-to-day workload to meet their objectives and workstream priorities. They will need expert knowledge of a range of IT systems, procurement and university processes to proactively support the school.

The role will be based in Howard House on the Clifton campus with scope for blended working in line with the schools’ guidance.

What will you be doing?

The role holder will work closely with the fellow Senior Executive Assistant, the Executive Administration Manager, the Senior Management Team, and wider teams of Professional Services and academic staff within the school.

 Key duties include:

• Providing high-level SEA support to members of the school.
• Organising internal and external events both online and in person.
• Proactively seeking to improve school processes and keep resources up to date.
• Managing local facilities and space, and operating as the local Safety Services Adviser.

Appropriately responding to enquiries from internal and external stakeholders, including staff and students, with excellent customer service.

You should apply if

• You have excellent organisational, customer service, written and verbal communication skills.
• You are flexible and a good team player, as well as being able to work independently and show initiative.
• You can work in a busy environment, both multi-tasking and reacting quickly to changing circumstances, but also be proactive in improving processes and maintaining a high level of accuracy.
• You are an excellent problem solver.
• You are experienced in using a range of IT systems and are able to adapt to new systems and processes quickly.
• Have excellent knowledge of University processes; including SharePoint, HR and recruitment

Additional information

For informal queries about the role, please contact the following School members:

Clare Hickey, Executive Administration Manager, clare.hickey@bristol.ac.uk or Rob Silverton, Senior Executive Assistant, rob.silverton@bristol.ac.uk  

Contract type: Fixed Term until 08/08/2025 (covering position)

This advert will close at 23:59 UK time on 26/09/2024

Our strategy and mission

We recently launched our strategy to 2030 tying together our mission, vision and values.

The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution.

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