Personal Assistant to the Faculty of Engineering Directors

Job description:

Are you an experienced and highly organised Personal Assistant with a passion for supporting leadership in a fast-paced, academic environment? Do you thrive on managing multiple priorities, building relationships, and making a real impact? If so, this role is for you.

As the Personal Assistant to the Faculty Directors in the Faculty of Engineering, you’ll be a key player in ensuring the smooth operation of the Faculty leadership team. You’ll manage diaries, organise travel, handle correspondence, and support key HR processes. You will also assist in managing critical projects that help shape the future of world-class engineering education and research.

What You’ll Do:

• Diary and Travel Management: Take charge of scheduling, travel arrangements, and ensuring everything runs smoothly for the Faculty Directors.
• Committee Support: You’ll coordinate meetings, prepare agendas, take minutes, and follow up on actions.
• HR Support: You’ll support recruitment, staff development, and other HR-related processes.
• Effective Communication: Be the point of contact between the Faculty Directors and key internal and external stakeholders.
• Project Coordination: Lead on specific work packages, helping to manage and deliver important projects.

What We’re Looking For:

• Experience: You’ve worked in a senior administrative role, ideally in higher education, and have a good understanding of committee servicing and HR processes.
• Organisational Skills: You’re a pro at managing multiple tasks, with the ability to work under pressure and meet deadlines.
• Tech-Savvy: You’re comfortable using Microsoft Office and Google applications. Bonus points for experience with Google Sites.
• Communication: Excellent verbal and written skills, with the ability to communicate clearly with a wide range of people.
• Discretion: You handle sensitive information with care and respect confidentiality at all times.

Why You’ll Love This Role:

• Impact: You’ll play an integral role in supporting one of the leading engineering faculties in the UK.
• Flexibility: Hybrid working options are available to support work-life balance.
• Benefits: Competitive salary, generous pension scheme, excellent annual leave, and access to discounts and development opportunities.
• Inclusive Culture: We are committed to creating a diverse, inclusive, and supportive workplace where you can thrive.
• Ready to take the next step in your career? Apply today and become a part of a team that’s shaping the future of engineering education and research at the University of Sheffield.

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