Senior Administrator - Committee and Executive Support (Fixed term)

Location: University Park

We currently have an exciting opportunity for a Senior Administrator – Committee and Executive Support to provide maternity leave cover and join our busy, friendly School Management and Research Office (SMRO) team. In this pivotal role, you will play a crucial part in ensuring the smooth operation of our school, contributing directly to its high-quality research and teaching objectives.

What will you be doing?

• Providing complex diary management and support for the Head of School, including drafting responses.
• Servicing and managing School and departmental committee meetings.
• Supporting and coordinating school activities, such as the School Calendar, directory of leadership and operational roles, academic promotions, performance reviews, visiting fellows, Athena Swan, Honorary Professors.
• Analysing data and producing reports for Senior Managers.
• Drafting school communications on behalf of the Head of School and Operations Manager and updating our internal SharePoint and Teams sites.
• Overseeing and managing the School’s internal support funds for research and teaching.

You will: 

• Possess excellent organisational, customer service, and communication skills.
• Successfully prioritise workload to meet varying needs and deadlines. 
• Complete tasks with high accuracy. 
• Be a good team player, as well as being able to work independently and show initiative.
• Thrive in busy environments, multitask, and adapt quickly to changes.
• Proactively improve processes.
• Demonstrate experience with various IT systems and adapt quickly to new ones.
• Have a flexible and proactive approach to resolving problems and answering queries quickly and effectively, whilst remaining calm under pressure.
• Have relevant experience of finance systems and working within budgets. 
• Be an enthusiastic team player with excellent customer service skills.
• Hold A-level qualifications or substantial, relevant administrative experience with minimal supervision.

 What we can offer you:

• A friendly, inclusive and supportive environment. 
• Hybrid working arrangements with a blended approach of office and home working each week.
• Flexibility in working hours alongside our operational requirements.   
• Generous holiday entitlement of 27 days (pro-rata) plus standard bank holidays and five University closure days. 
• As a University employee, you will have an excellent choice of benefits and rewards, including access to fitness and health facilities, staff discount and travel schemes, and a highly attractive pension scheme.
• Opportunities for staff development through the provision of training and continued support. 

Shortlisting is anonymous: we cannot see any personal data or the 'Additional Information' section in your application until shortlisting is completed. Shortlisting is by criteria-based questions, rather than a CV or letter. 

This post will be offered on a fixed-term, full-time basis (36.25 hours per week), commencing 2nd January 2025 until 30th June 2025. 

Requests for secondment from internal candidates may be considered on the basis that prior agreement has been sought from both your current line manager and the manager of your substantive post, if you are already undertaking a secondment role.

Informal enquiries may be addressed to Alyson Heery, Faculty Operations Manager, email: Alyson.Heery@nottingham.ac.uk; please note that applications sent directly to this email address will not be accepted.

Further details:

We welcome applications from UK, Europe and from across the globe and we want to make your transition to living in the UK as smooth as possible. Visit the Moving to Nottingham page to find out more.

Your application will be considered on an equal basis, subject to the relevant permission to work in the UK as set out by UK Visas & Immigration.

Closing Date: Wednesday 16 October 2024

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