PA to the Directors

The personal Assistant will provide diary management and general administrative support to the Directors and members of the senior leadership team of the Institute of Continuing Education. 

ICE's mission is to enable learning throughout life and to widen access to higher education. We design deliver and curate a portfolio of world leading short courses and award bearing qualifications in a broad range of disciplines. 

Our activities primarily take place at Madingley Hall (a residential Grade I listed building), which provides facilities for conferences and events, and a full hotel service. Madingley Hall has 13 meeting rooms, 62 ensuite bedrooms, a bar and lounge, set in 8 acres of grounds (including Capability Brown designed gardens). 

The Role 

Reporting to the Director of Finance, Business Systems and Partnerships, you will work closely with senior leaders of ICE supporting and enabling them to fulfil their role effectively and efficiently. You will provide general administration such as processing emails and letters, data maintenance and organize meetings. You will coordinate diaries of the directors identifying daily priorities ensuring optimal time management. 

You will be supporting committees and departmental meetings by circulating agendas and papers, taking minutes and recording attendance. 

You will also have opportunities to contribute to cross-team projects. 

Your Skills 

You will: 

•  be highly competent in standard Microsoft software packages, including word, excel and outlook. 
•  have excellent organizational and time management skills 
•  be able to demonstrate, professionalism, confidentiality and attention to details and adaptability to a dynamic environment 
•  have knowledge of facts, principles, processes and general concepts related to secretarial work 
•  have excellent communication skills in a variety of media (email, phone, etc.) 

Benefits 

•  36 days annual leave, inclusive of Bank Holidays 
•  Defined benefits pension schemes 
•  Flexible working options 
•  Family-friendly initiatives 
•  Career and Professional development opportunities 
•  Support for health & mental wellbeing 
•  Discounts on shopping 
•  Rental deposit scheme 
•  Public transport season ticket loans  

This role is offered on a part-time basis of 22 hours per week, (0.6FTE), while the hours can be flexible, you will be required to work 4 days a week, where one of those days must be Monday. 

Informal enquiries are encouraged and can be made to Richard Stuckey, Director of Finance and Business Systems 

Interviews are planned for Wednesday 23 OCtober 2024 

To apply online for this vacancy and to view further information about the role, please click on the apply button above.

Please quote reference EA43337 on your application and in any correspondence about this vacancy. 

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society. 

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

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