Exam Access Arrangement Administrator

Location: Tresham College - Kettering Campus

Benefits: People’s pension, Retail and Leisure Discounts, excellent professional and personal development opportunities, accessing college courses.

Hours/Weeks: 18hrs per week - 39 weeks per year

Contract Type: Permanent - Part Time / Term Time

About the role:

We are currently seeking an Exam Access Arrangement Administrator to join our Examinations department at The Bedford College group.

As an Exam Access Arrangement Administrator, you play an important role in the success of our students through:

• Working in conjunction with Additional Learning Support teams across the Bedford College Group to ensure all eligible students have their Examination Access Arrangements (EAA) approved and recorded
• Gaining approval for EAA from Awarding Organisations
• Recording approved EAA and communicating to students
• Conducting general office duties
• Effectively communicating with the Additional Learning Support Team and Awarding Organisations to ensure Examination Access Arrangements are accurately approved in a timely way.
• Being knowledgeable of current approval procedures and regulations for all Awarding Bodies and following those procedures to gain approval where required.
• Liaising with the Exams Team to prioritise approval of EAA for upcoming exams.
• Being familiar with any prohibited access arrangements for qualifications.
• Being knowledgeable of arrangements that do not require external approval and ensure they are recorded accurately on the student record.
• Accurately recording approved Examination Access Arrangements in a timely way
• Communicating approved Exam Access Arrangements to students.
• Identifying learners with an Educational Health Care Plan (EHCP) and liaising with the Additional Learning Support Teams to ensure all Exam Access Arrangements are approved where required
• Being responsible for promoting and safeguarding the welfare of children, young people and vulnerable adults and for raising any concerns in line with college policies and procedures.
• Being responsible for promoting equality and diversity in line with college procedures.
• Being responsible for following health and safety requirements in line with college policy and procedures
• Participating proactively in training and development including qualification development required in the job role.

About you:

• Maths and English A*-C or L2 equivalent
• Minimum of 5 GCSE A*-C
• Experience of entering data on to computerised databases
• Experience of working with confidential documentation and information
• Experience of taking responsibility for projects
• Good IT skills including the ability to manipulate data using Microsoft Excel and the use of Microsoft Word
• Proven ability to work as a team.
• Excellent customer service skills
• Excellent written and verbal communication skills
• Excellent organisational skills through working experience
• Willingness to have some flexibility with working hours to accommodate occasional early starts - always by prior arrangement
• Willingness to continuously update skills and knowledge and take responsibility for own professional development

For a more detailed breakdown of the job role and the requirements, please see Job Description attached to this vacancy.

Interviews to be held: 06 March 2025

Successful candidates must also be able to demonstrate alignment to our organisational VISION values:

• Valuing Teamwork - We are one team who by working together can achieve great things, respecting the opinion and valuing the contribution each of us makes.
• Improving Continuously - We challenge ourselves to always do better by trying new things, sharing knowledge, reflecting on practice and learning from others.
• Student Centred - At our heart is always doing what is best for our students. We consider students in all of our decision making to create positive outcomes and memorable experiences for every student.
• Inclusive - We celebrate differences and diversity, recognising that we can learn from each other.
• Open and Caring - We care about the wellbeing of our staff, our students, our community and wider society, creating an environment built on trust where we listen, engage with and support each other.
• Nurturing Education Excellence - We promote educational excellence by delivering programmes that challenge our students to achieve their ambitions.

About The Bedford College Group
The Bedford College Group was formed in 2017 following the merger of Bedford College and Tresham College and is now the largest provider of education in the South East Midlands, with over 15,000 students passing through our doors each year.

Today, the Group is made up of a family of colleges across Bedfordshire and Northamptonshire: Bedford College, Central Bedfordshire College and Tresham College in the towns of Bedford, Dunstable, Leighton Buzzard, Corby, Kettering and Wellingborough; Shuttleworth College, a specialist land-based college; The Bedford Sixth Form, (the only dedicated sixth form in Bedford); The Corby Sixth Form, (opened in September 2023); and the National College for Motorsport alongside Silverstone race circuit. To widen accessibility to education and training, the Group also has community-based Learning Centres in Bedford, Corby and Kettering which offer IT training.

Safeguarding our Students
The Bedford College Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be subject to thorough vetting process which includes, an enhanced DBS check and satisfactory references.

This post is exempt from the Rehabilitation of Offenders Act 1974. The Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications and related exceptions and further information about filtering offences can be found in the DBS filtering guide. The Bedford College Group's policy on Employment of Ex-Offenders is attached to this vacancy.

Candidates who are barred from working with children are reminded it is a criminal offence to apply for this post.

Job Description:

Exam Access Arrangement Administrator Job Description.pdf

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