Academic Office Assistant

Location: George Street, OX1 2RL, and from the date the Humanities department moves to its new premises, The Stephen A Schwarzman Centre for the Humanities in the Radcliffe Observatory Quarter, Oxford. 

About the role 

We have an exciting opportunity for an Academic Office Assistant, a permanent, full-time appointment within the University of Oxford, Faculty of History, George Street, Oxford. 

The Academic Office Assistant will support the delivery of undergraduate and graduate programmes by maintaining accurate information about teaching capacity and demands, managing the faculty’s internal training scheme for preparing graduate students for teaching, producing lecture lists, supporting graduate language provision, and administering optional course elements. S/he reports to the Undergraduate Officer, but works closely with other administrative officers (with responsibility for graduate studies, admissions and examinations) as required. 

The role 

The postholder will manage availability of option choices for undergraduate Optional, Further, and Special Subject papers, disseminating information about options via Canvas and email, running the termly ballot process and liaising with course convenors, directors of study, visiting student programme directors, and the History of Art administrative team as required. They will also support the Academic Office in the maintenance of handbooks, course descriptions and reading lists; and prepare the graduate induction timetable for students starting in October and updating all associated online content. 

About you 

You will have experience of managing administrative processes and customer facing work; demonstrable ability to work under pressure, meet strict deadlines and maintain excellent attention to detail, and experience of handling confidential information and managing difficult situations with tact and discretion. You will also have the ability to work independently, with minimum supervision, and a willingness to resolve situations, as well as knowing when to refer issues to others; a strong initiative, capable of suggesting improvements to systems and processes and working with senior staff to maximise efficiency is essential. Experience of working within an HE institution or within a service industry environment and experience of academic administration would be desirable. 

Application process 

Queries about the post should be addressed to Vicky Anderton, Education Manager (vicky.anderton@history.ox.ac.uk). All practical and procedural queries should be sent to our recruitments team: recruitments@history.ox.ac.uk. All enquiries will be treated in strict confidence; they will not form part of the selection decision. 

As part of the online application process, you should provide a supporting statement setting out how you meet the selection criteria, a curriculum vitae and the names and contact details of two referees. 

Only applications submitted online and received before noon Monday 20th January 2025 will be considered. 

Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. You may also receive updates on the status of your application via the same means. 

Committed to equality and valuing diversity

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