Timetabling Coordinator

About us

UCL is London’s Global University and ranked 9th in the world (QS World University Rankings 2025). A new Institutional Strategy is underpinned by 6 key enablers all of which require good data management and reporting (operational and strategic). SRS Student Operations is responsible for the student record – its management and quality – as well as the principal functions supporting the student lifecycle (e.g., exams, timetabling, curriculum information). The division is also responsible for student statutory reporting to external stakeholders (e.g., HESA, OfS, GMC). There is a close working relationship between SRS Student Operations and SRS Education Services as well as with the Office of the Vice-Provost (Education & Student Experience). Timetabling Services is responsible for the planning of the academic timetable process and allocation of centrally bookable space across 11 faculties (300,000+ hours of teaching each academic year).

About the role

The Timetabling Coordinator role sits within Timetabling Services (SRS Student Operations) and will be responsible for the day-to-day co-ordination and supervision of timetabling processes for a designated faculty.

The role holder will work with the Timetabling Services Managers and Head of Timetabling Services to make recommendations as a result of data collection and analysis, and implement solutions.

About you

The ideal candidate will have experience of contributing to a complicated timetabling process in an education setting and/or supporting curriculum planning and delivery in an academic department. You will have experience of using timetabling software, in addition to excellent planning, organisational and decision-making skills, including the ability to coordinate a range of simultaneous tasks or activities, exercise initiative and problem-solve effectively. The ideal candidate will have demonstrable commitment to high quality service provision.

Your application must include a CV and supporting statement and it will be assessed on how well you evidence the essential and desirable criteria in the job description.

If you have any questions re the role, you can contact Mike Kelly (Head of Timetabling Services) at:

If you have any questions re the application process, or you have a reasonable adjustments request, you can contact Passant Khalifa (Senior Recruiter) at:

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which you can find on UCL rewards and benefits page.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. Please read more on UCL Equality, Diversity & Inclusion page.

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