Academic Administration Officer (part-time)

The University of Oxford is a stimulating work environment which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.

The role is part of the administrative team responsible for the smooth and efficient running of the student-focused aspects of the Faculty’s work, from responding to potential applicants, through admissions and on-course matters, to final examinations.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days annual leave (pro-rata for part-time workers)
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs

This role offers the opportunity for hybrid working.

About the Role

The postholder will work with the other members of the academic administration team and with academics holding offices relating to the oversight of Faculty teaching and examining to support admissions processes; deal with on-course administration; manage option course allocations for undergraduate and graduate students; organise the undergraduate induction programme; and manage the administration of first-year undergraduate exams.

About You

You will have strong organisational skills and be able to prioritise a varied workload, while maintaining a high standard of attention to detail. You will be able to work independently and use initiative, and to implement improvements to systems and processes, and will have excellent IT skills as well as the ability to learn new systems quickly. Experience of offering good customer service, and the ability to communicate with a wide range of stakeholders are both essential, along with a high level of personal discretion when dealing with sensitive and confidential information.

Application Process

You will be required to upload a supporting statement, CV and the details of two referees as part of your online application.

The closing date for applications is 12 noon on Monday 13 January 2025. Interviews will be held in Oxford on Tuesday 4 February 2025.

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