Executive Assistant to CHG Director

We are seeking to appoint an Executive Assistant to provide support to the Director of the Centre for Human Genetics, Nuffield Department of Medicine.

The Centre for Human Genetics (CHG) houses approximately 400 researchers and staff conducting world-leading research in human genetics, genomics and bioinformatics. Comprising nearly 3,5000sqm of laboratory space, the unit hosts a variety of research groups as well as housing a number of small research facilities that deliver key services and technologies to support these teams.

You will act as the primary contact for all internal or external enquiries and requests for information for the CHG Director, and you will manage the Director’s diary, using initiative to make considered judgements when juggling the demands placed on the schedule. You will be responsible for organising efficiently the arrangements for meetings, including arranging appropriate catering for meetings held in the office and other venues, and you will make all domestic and international travel arrangements for the Director, including arrangement of visas, processing of expenses and arrangement of insurance as per the University’s policies and legal regulations. Another key part of this role is the provision of daily operational line management to other PAs working in the unit, with 3 direct reports.

It is essential that you are educated to A-Level or equivalent, with demonstrable experience as an executive or personal assistant at a senior level, and experience of complex diary management and dealing with confidential and highly sensitive correspondence. You will have excellent administrative skills, including proficiency in audio/touch typing, record-keeping and dictation, and you will have high levels of computer literacy with a good knowledge MS Office, SharePoint and Teams, and a responsive attitude to changing office technologies such as file sharing platforms, remote working aids and video conferencing tools. It is essential that you are skilled in communication both written and oral, able to draft reports and present information to a high standard, adapting to the needs of different audiences. A high standard of numeracy, with the ability to track financial spend against budgets and excellent attention to detail is essential for this position.

Applications for this vacancy are to be made online and you will be required to upload a supporting statement and CV as part of your online application. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience.

This position is offered full time (part time hours considered, minimum 60% FTE. This role would be considered as a job share) on a fixed term contract until 31 August 2029 and is funded by the Department.

Only applications received before 12 midday on2 December 2024 will be considered. Please quote 175094 on all correspondence.

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