Faculty Executive Assistant

About us

UCL is a radically different university. Founded in 1826 in the heart of London, we were the first university in England to welcome students of any religion and the first to welcome women on equal terms with men. Today UCL has over 52,000 students and 14,500 staff and is one of the world’s top 10 universities. The Faculty of Brain Sciences provides teaching and research in a wide range of subject areas to over 3,500 students each year from across the world. The Faculty Office team provides effective management and support to these departments, with over 1,600 staff across the Faculty as a whole.

About the role

The Executive Assistant is a key member within the Faculty of Brain Sciences, Faculty Office team. The post holder will provide high level Executive Assistant support to the Director of Operations and Deputy to the Dean through actively managing their diaries, organizing and preparing papers for meetings, processing finance and personnel records and acting as the first point of contact for the Faculty Office. Working closely with the Faculty Executive Officer to provide comprehensive administrative assistance to support the smooth and effective functioning of the Faculty as a whole. The postholder will also assist with Faculty events such as graduations and open days when required.

About you

We are looking for an experienced Executive Assistant professional who will be able to provide effective direct operational support and diary management to the Director of Operations and Deputy to the Dean, plus wider support to the Faculty Executive Officer, Vice Deans, and Dean of Brain Sciences. You will ideally have experience of working in a Higher Education setting and of providing support to more than one senior manager simultaneously. You will also have the ability to use your initiative to undertake tasks assigned to you by the Director of Operations, Deputy to the Dean and Faculty Executive Officer, holding responsibility for their effective and timely management. We are looking for an individual who is able to manage competing demands, has excellent organisational skills, can communicate effectively with tact and diplomacy with a wide range of stakeholders, has an attitude of flexibility and is willing to take on a variety of tasks to support the Faculty office.

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below: • 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days) • Additional 5 days’ annual leave purchase scheme • Defined benefit career average revalued earnings pension scheme (CARE) • Cycle to work scheme and season ticket loan • Immigration loan • Relocation scheme for certain posts • On-Site nursery • On-site gym • Enhanced maternity, paternity and adoption pay • Employee assistance programme: Staff Support Service • Discounted medical insurance Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. 

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