Location: | London, Hybrid |
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Salary: | £43,124 to £51,610 |
Hours: | Full Time |
Contract Type: | Permanent |
Placed On: | 2nd October 2024 |
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Closes: | 15th October 2024 |
Job Ref: | B03-02199 |
About us
The Faculty of Social and Historical Sciences (SHS) represents areas of knowledge where humanities and social science meet. The interests and methods of the eight component departments (Anthropology, Archaeology, Economics, Geography, History, History of Art, Institute of the Americas, Political Science), together with the interdisciplinary Institute of Advanced Studies, offer excellent opportunities for innovative and collaborative research. Each of the departments carries out world leading research in its own field. There are more than 6000 students and over 1000 members of staff in the faculty, of whom three quarters are academic, teaching and research staff, and one quarter professional services.
About the role
The Executive Assistant (EA) is a key member of the SHS Faculty Office. The post holder will provide a range of proactive support to the Dean and Director of Operations (DoO) through actively managing their diaries, organising and preparing papers for meetings, processing finance and personnel records, and generally acting as the first point of contact for the Dean’s Office. The role requires interaction with many people within and external to UCL thus a professional attitude, willingness to help, and ability to remain tactful and assertive are required in order to adequately execute the duties outlined. To take role in the management of the office; mentoring and guiding members as necessary and ensuring procedures are recorded and kept up to date. In addition, the role holder will be a first point of contact for a variety of staff, students, visitors, direct reports and team, and will apply their knowledge of UCL to respond to queries and support activities.
About you
You will have experience of providing effective EA support in a complex organisation, including the effective management of a complicated diary. In addition, proven ability to manage and maintain key stakeholder networks and relationships. You will work accurately and efficiently, and experience in researching and analysing data and presenting results. You will have excellent communication skills, tact and diplomacy, problem solving skills, a consistently professional attitude and highly proficient organisation skills.
What we offer
As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:
- 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Our commitment to Equality, Diversity and Inclusion
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/
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