Apprenticeship Records Officer

The Apprenticeships Records Officer will oversee Aptem Software usage and associated financial administration & processes within Global and Lifelong Learning (GLL). GLL manages the University’s apprenticeship provision. Reporting to the Finance Manager, the role holder will provide professional and comprehensive financial support enabling senior management to make informed decisions. The role holder will also work closely with the Finance Manager to ensure that GLL is compliant with the Education and Skills Funding Agency’s (ESFA) funding rules and that the Individual Learner Return is accurate and submitted in a timely manner.

 As a Apprenticeship Records Officer you can expect to be involved with : 

• Providing operational management support to the Finance Manager in close liaison with other staff within the GLL team, ensuring operational efficiency and compliancy with University, the ESFA and other financial regulations. 
• Monitoring GLL’s financial procedures and processes to ensure they are fully compliant with University guidelines & administered accurately and efficiently. This would include month/year-end; virements and journals
• Providing professional financial guidance and advice to staff within GLL on the Education and Skills Funding Agency’s funding regulations and the University’s financial procedures. 
• Monitoring income and expenditure related to apprenticeship income/ILR against GLL’s budgets ensuring all activity is appropriately coded and budgets are not exceeded, liaising with the Finance Manager in order to investigate areas of potential over-spend or concern. This will involve the monitoring and reconciliation of all GLL’s budgets and preparing financial reports & data required for high-level budget management and analysis.

 What will you bring to the role :

• GCSE English & Maths (grade C/4 or above) or equivalent 
• Educated to A Level or equivalent 
• Foundation level financial qualification (e.g. AAT), actively studying towards full qualification, or willingness to undertake; or equivalent
• Previous experience in a similar finance/IT role implementing financial procedures/new software & experience of answering related queries

 What we can offer in return:

As a member of our team, you can expect a friendly, open and collaborative working environment and support in your development and wellbeing. You'll enjoy a range of great staff benefits including:

• hybrid working options allowing a flexible blend of office and home working (to be agreed in line with business needs) 
• 43 days' leave per year (personal leave, bank holidays & additional days allocated for the Christmas period, pro rata for part-time staff)
• excellent pension scheme with generous employer contributions
• corporate employee-funded healthcare plan, in partnership with Benenden Health
• retailer and wellbeing discounts via Edenred
• study while you work discounts, cycle to work scheme, local business discounts
• support in your development and wellbeing at all stages of employment, including an Employee Assistance Programme
• training and development opportunities at all levels
• on-site parking

We are ambitious for our people, our communities and the region we serve – join us in making the world a better place. Visit our website for more on who we are: http://www.kent.ac.uk/about/

Final section confirming JD and further info is standardised, but could also include info on who to contact in the department if they expressly wish to provide this to applicants (more often found in academic/research adverts). If the application process is specific and requires more detail then it can be added here.

Please click the 'Apply' button above to view the full job description & to apply for this post.

For further information regarding the application process, please contact peopleserviceshr@kent.ac.uk quoting reference number CSF-957-24.

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