Executive Assistant

Gower College Swansea is one of the largest colleges in Wales with a strong reputation for high quality teaching and learning. We have six campuses across the city with over 4,500 full time learners and 10,000 part time learners. We currently have a turnover of over £50 million making us a major employer in the region with approximately 1,000 staff.

At Gower College Swansea we are passionate about investing in our staff and looking after their wellbeing to ensure they feel supported in work and also at home.

The role:

Looking to advance your administrative career in a dynamic environment? Join our Executive Support Team as an Executive Assistant!

We are looking for an individual who has significant previous experience of working as an Executive Assistant and is able to bring their knowledge, skills and experience to the team.

The Executive Support Team provide highly efficient, professional and confidential support across a range of administrative duties to the College’s  Executive team which includes: Chief Executive Office, Principal and Vice Principals. The team is fast paced and constantly striving to improve and seeks to meet our aspiration of excellence in everything we do through a supportive and inclusive approach. 

• Full-time (37 hours per week)
• Permanent
• £30,200 - £32,245 per annum
• Hill House campus

Key Responsibilities:

• Support a member of the Executive Team in helping them to prioritise and work efficiently by managing their diary and inbox
• Provide a general administrative service
• Responsible for a portfolio of meetings - agenda setting, minute taking, and ensuring follow-on actions are carried out and tracked accordingly

About you:

• 5 GCSE passes (grade A - C) including English & Maths or equivalent
• Excellent organisational and prioritisation skills and be diplomatic
• Highly developed communication skills and the ability to engage with a range of stakeholders
• Have the drive and courage to solve problems
• Ability to respect confidentiality at all times

Benefits for you:

• 28 days annual leave, plus bank holidays, and the college is closed for two weeks over the Christmas period
• A Local Government Pension Scheme with an average employer contribution of 21% (2023)
• A Teacher’s Pension Scheme with an average employer contribution of 23.68% (2023)
• 2 staff well-being days
• Discounted study opportunities on College programmes
• View more benefits here: https://www.gcs.ac.uk/recruitment/staff-benefits-wellbeing

To discuss the opportunity further please contact Tracy Drummond-Govier, Executive Support Manager on 01792 284059 or email – tracy.drummond-govier@gcs.ac.uk

Need help with your application? Please click here to read our guidance.

We welcome applications from individuals regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We particularly welcome applications from groups currently underrepresented within our organisation.

If you wish to continue your application journey using Welsh Language, please visit our Cymraeg site. We encourage Welsh Language applications as we recognise the importance of delivering services in Welsh, and the need to grow our bilingual workforce.

Gower College Swansea is committed to safeguarding and promoting the welfare of young people and expects all staff to share this commitment. Appointments are subject to an enhanced DBS check and require registration with the Education Workforce Council for Wales.

Please note that we are expecting a high volume of applicants for this vacancy. If we do, we may close the post before the specified date, therefore an early application is recommended. 

Appointments will normally be made to the bottom of the salary scale with annual increments on 1st August each year (subject to a start date before 1st February). 

Benefits:
https://www.gcs.ac.uk/recruitment/staff-benefits-wellbeing

For further information about the role including job description and application form please visit the vacancies section of our website via the apply link.

Cynorthwy-ydd Gweithredol

Cyfeirnod: JUN20248632

Amdanom ni:

Coleg Gwyr Abertawe yw un o golegau mwyaf Cymru ac mae gennym enw da iawn am addysgu a dysgu o ansawdd uchel. Mae gennym chwe champws ledled y ddinas a dros 4,500 o ddysgwyr amser llawn a 10,000 o ddysgwyr rhan-amser. Ar hyn o bryd, mae gennym drosiant o £50 miliwn, sy’n golygu ein bod yn gyflogwr sylweddol yn y rhanbarth. Rydym yn cyflogi tua 1,000 o staff.

Yng Ngholeg Gwyr Abertawe, rydym yn angerddol am fuddsoddi yn ein staff a gofalu am eu lles, er mwyn sicrhau eu bod yn derbyn cefnogaeth yn y gwaith a gartref.

Y rôl:

Eisiau datblygu eich gyrfa weinyddol mewn amgylchedd deinamig? Ymunwch â'n Tîm Cymorth Gweithredol fel Cynorthwyydd Gweithredol!

Rydym yn chwilio am unigolyn sydd â phrofiad blaenorol sylweddol o weithio fel Cynorthwyydd Gweithredol ac sy'n gallu dod â'u gwybodaeth, sgiliau a phrofiad i'r tîm.

Mae’r Tîm Cymorth Gweithredol yn darparu cymorth hynod effeithlon, proffesiynol a chyfrinachol ar draws ystod o ddyletswyddau gweinyddol i dîm Gweithredol y Coleg sy’n cynnwys: Swyddfa’r Prif Weithredwr, Pennaeth ac Is-benaethiaid.  Mae'r tîm yn symud yn gyflym ac yn ymdrechu'n gyson i wella ac mae'n ceisio cyflawni ein dyhead o ragoriaeth ym mhopeth a wnawn trwy ymagwedd gefnogol a chynhwysol.

• Llawn Amser (37 awr y wythnos)
• Parhaol
• £30,200 - £32,245 y flywddyn
• Hill House campws

Cyfrifoldebau Allweddol:

• Cefnogi aelod o'r Tîm Gweithredol i'w helpu i flaenoriaethu a gweithio'n effeithlon trwy reoli eu dyddiadur a'u mewnflwch
• Darparu gwasanaeth gweinyddol cyffredinol
• Yn gyfrifol am bortffolio o gyfarfodydd - gosod agenda, cymryd cofnodion, a sicrhau bod camau gweithredu dilynol yn cael eu cyflawni a'u holrhain yn unol â hynny

Amdanoch chi:

• 5 TGAU (gradd A – C) gan gynnwys Saesneg a Mathemateg neu gyfwerth
• Sgiliau trefnu a blaenoriaethu rhagorol a byddwch yn ddiplomyddol
• Sgiliau cyfathrebu datblygedig iawn a'r gallu i ymgysylltu ag ystod o randdeiliaid
• Meddu ar y cymhelliant a'r dewrder i ddatrys problemau
• Y gallu i barchu cyfrinachedd bob amser

Buddion:

• 28 diwrnod o wyliau blynyddol gan gynnwys gwyliau banc. Hefyd, mae’r Coleg ar gau am bythefnos dros gyfnod y Nadolig
• Cynllun Pensiwn Llywodraeth Leol a chyfraniad cyflogwr o 21% ar gyfartaledd (2023)
• 2 ddiwrnod lles i staff
• Disgowntiau ar gostau astudio os ydych yn astudio un o gyrsiau’r Coleg
• Cliciwch y linc i ddarganfod rhagor o fuddion: https://www.gcs.ac.uk/cy/recriwtio/buddion-a-lles

I drafod y cyfle ymhellach, cysylltwch â Tracy Drummond-Govier, Rheolwr Cymorth Gweithredol ar 01792 284059 neu e-bostiwch – tracy.drummond-govier@gcs.ac.uk

Angen cymorth gyda’ch cais? Cliciwch ein tudalen canllaw. 

Rydym yn croesawu ceisiadau gan unigolion, waeth beth fo’u hoedran, rhyw, ethnigrwydd, anabledd, cyfeiriadedd rhywiol, hunaniaeth rhywedd, cefndir economaidd-gymdeithasol, crefydd a/neu gred. Rydym yn croesawu’n arbennig ceisiadau gan grwpiau nad ydynt wedi’u cynrychioli’n ddigonol o fewn ein sefydliad.

Os hoffech ymgymryd â’r broses ymgeisio trwy gyfrwng y Gymraeg, ewch i’n gwefan Cymraeg. Rydym yn annog unigolion i gyflwyno ceisiadau Cymraeg gan ein bod yn cydnabod pwysigrwydd darparu gwasanaethau Cymraeg a’r angen i ehangu gweithlu dwyieithog.

Mae Coleg Gwyr Abertawe yn ymrwymedig i ddiogelu a hyrwyddo lles pobl ifanc ac rydym yn disgwyl i bob aelod o staff gydymffurfio â’r ymrwymiad hwn. Bydd gofyn i’r ymgeisydd llwyddiannus ymgymryd â gwiriad DBS manylach a chofrestru gyda Chyngor Gweithlu Addysg Cymru.

Rydym yn disgwyl nifer fawr o ymgeiswyr ar gyfer y swydd wag hon. Os derbynnir llawer o geisiadau, efallai y byddwn yn atal unigolion rhag cyflwyno cais cyn y dyddiad penodedig. Awgrymir felly ichi gyflwyno’ch cais yn gynnar.

Fel rheol, bydd penodiadau yn cael eu gwneud ar waelod y raddfa gyflog gyda chynyddrannau blynyddol ar 1 Awst bob blwyddyn (yn amodol ar ddyddiad cychwyn cyn Chwefror 1).

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