Facilities Administrator

About the role 

We have an exciting opportunity to join the Facilities team at Kellogg College as our new Facilities Administrator.

This is a brilliant role for someone who enjoys variety in their day, with the chance to make a real impact supporting the day-to-day running of our College buildings, services, and events. You’ll be a key part of a busy, friendly team, helping to keep things running smoothly and efficiently for our students, staff and visitors.

You’ll be responsible for coordinating maintenance requests and office systems, managing Facilities communications, and supporting College events and recruitment activity. You’ll also help keep our records up to date and provide general administrative support to the wider Facilities Team.

You’ll be joining the University of Oxford’s most international college, with a diverse student community and a strong ethos of inclusivity. Kellogg is a dynamic and welcoming place to work, where each member of the team is valued and encouraged to contribute to our evolving College life.

About you 

You’ll have experience managing administrative processes in a busy office environment, ideally with some front-of-house or customer-facing responsibilities. You’ll be organised, proactive, and enjoy working as part of a team.

You’ll have excellent communication skills and the confidence to apply procedures and respond helpfully to queries. Strong IT skills (including Outlook, Word and Excel) are a must, and experience working with databases is a bonus.

If you’ve worked in higher education or the service industry before – great! But what matters most is your enthusiasm, your willingness to learn, and your positive can-do attitude.

Application process 

If you’d like to find out more about this role, please contact Human Resources at vacancies@kellogg.ox.ac.uk.

To apply, please upload the following via our online recruitment portal:

• a supporting statement explaining how you meet the selection criteria
• your CV
• the names and contact details of two referees

Only applications received before noon on 22nd April 2025 will be considered.

Interviews will take place on the 29th April 2025.

Kellogg College is committed to equality and valuing diversity

Advert information