Administrative Officer (Friends of Oxford Botanic Garden and Arboretum)

About us

Our mission at Oxford Botanic Garden and Arboretum is to use our living collections to communicate to the widest possible audience how our future depends on plants. The Friends of Oxford Botanic Garden & Arboretum has around 3000 members, and their activities help to raise vital funds to support the work of Oxford University Botanic Garden and Harcourt Arboretum.

About the role

You will work under the FRIENDS and Patrons Membership Manager as well as with Officers of the Friends (members of its Board) and Garden and Arboretum staff to implement and develop procedures which will ensure the continued smooth running of the Friends and all its activities and the further expansion of the membership. The role covers membership, finance, communications and events. You will also be the first point of contact for Friends enquiries.

This is a permanent, part-time position, working 21.9 hours per week (0.6 FTE). This role forms part of a job share, with the successful candidate expected to work three weekdays in beautiful surroundings at Oxford Botanic Garden and Harcourt Arboretum. 

About You

You will have proven experience of managing and maintaining databases and managing information using a CRM platform. (Raiser’s Edge or similar donor management software preferred). You will have the ability to manage a portfolio of tasks using effective organisation and prioritisation skills, including good time-management skills and meeting competing deadlines.

What We Offer

Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

More information is available at https://hr.admin.ox.ac.uk/staff-benefits

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

How to apply

You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered.

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Heidi El-Megrisi, Head of Operations. General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).

Only applications received online by 12.00 midday (GMT) on Monday 10 March 2025 can be considered. Interviews are expected to take place on either Monday 14 or Tuesday 15 April 2025.

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