Documentation Manager, Department of Antiquities

Location: Ashmolean Museum, Beaumont Street, Oxford, OX1 2PH 

About the role

Applications are invited for a Documentation Manager in the Department of Antiquities at the Ashmolean Museum. Reporting directly to the Keeper (Senior Curator), you will join a team that is responsible for one of the most important collections of archaeological material in the United Kingdom totalling approximately 500,000 items and therefore almost half of the Museum’s entire holdings. 

You will work across all areas of the Department of Antiquities collections, providing oversight and guidance for the Curators and Collections Management Team regarding documentation tasks. Responsibilities will include maintaining existing paper records (accessions registers, index cards, handlists, catalogues and object history files) as well as creating/enhancing digital records to agreed standards in accordance with the Museum’s Collections Management Policy and related procedures. 

This is a permanent part-time post, working 22.5 hours per week. 

This role requires Working at heights, lone Working, driving on University business, and regular manual handling. 

About You

You will have experience of working in a museum or other cultural heritage institution and with collections databases and/or collections management software, preferably with reference to archaeological objects and specific terminologies relating to archaeological collections. You will have excellent data entry skills, including accurate data cleaning, processing and analysis, with an eye for detail and proven ability to work with precision and accuracy. You will have knowledge of national data standards for museum collections, especially relating to Arts Council England’s UK Museum Accreditation Scheme, as well as familiarity with the principles for the planning, organization, and running of archaeological projects, especially concerning national guidelines for depositing excavated material and related archives in museums. 

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans 

More information is available at https://hr.admin.ox.ac.uk/staff-benefits 

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. 

How to apply

You will be required to upload your CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered. 

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. Any queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk). 

Only applications received online by 12.00 midday (GMT) on Monday 13 January 2025 can be considered. Interviews are expected to take place during week commencing 27 January.

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