SAIL Data Acquisition Coordinator

About The Role

This is a Fixed Term position until December 2025, working full-time.

The SAIL Databank is a world-class facility for the robust secure storage and use of anonymised person-based data for research to improve health, well-being and services. Its databank of anonymised data about the population of Wales is internationally recognised. Backed and endorsed by the Government, the SAIL Databank receives core funding from the Welsh Government’s Health and Care Research Wales.

Billions of anonymised, person-based records are held in the SAIL Databank and, subject to safeguards and approvals, these can be linked together to address important research questions.

Whilst the data held within SAIL already makes it a unique and world leading resource, the requirements of the research community to increase our data holdings constantly grow and change. It is essential that SAIL continues to expand its data holdings to meet these increasing and changing needs.

This post work with the Data Acquisition team to facilitate the sharing of new data, to work liaise with existing data providers to seek relevant approvals for use of their data and maintain up to date information on SAIL’s data assets.

Purpose of the role and general duties are listed below (full list in Job Description):

• To administer data acquisition functions related to bringing in data and use of SAIL data in line with standard operating procedures, with aid from the Data Acquisitioning Officer.
• To ensure that all documentation relating to datasets are kept up to date and held, processed and deleted in line with SAIL operating procedures and legal requirements such as the General Data Protection Regulation (GDPR)
• To administer aspects of the SAIL data acquisition and provisioning process in line with standard operating procedures, with aid from the Data Acquisition Officer
• Aid the Research Accreditation approval process for projects wishing to access SAIL data (including new applications and amendment requests), providing simple guidance on process or replying to queries from applicants as required.

Provide administrative assistance, including meeting arrangements and minute.

Welsh Language Skills

The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.

The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.

Additional Information

Applications for this role will take the format of a CV submission and cover letter.

Please ensure that you provide evidence in your CV and cover letter as to how you meet the essential and desirable criteria.

Location: Singleton Campus, Swansea

Closing Date: 28 August 2024

Interview Date: 12 September 2024

Informal Enquiries

•  Amy Williams Amy.williams3@swansea.ac.uk
•  Nerys James n.w.james@swansea.ac.uk

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