Event Support Assistant

Location: Singleton Campus, Swansea

About The Role

This role sits withing the Events Services department supporting the management and implementation of the University’s booking allocation policy.

The post holder will be the first point of contact for booking enquiries by telephone, email and face – to- face from staff, students and visitors.

• Provide administrative support to Event Services.
• To assist in developing and implementing new booking, administration and system procedures.
• Be responsible for inputting bookings, works orders and audits into University Systems.
• Ensure bookings are progressed appropriately in line with procedures.
• Explain products and services available, using the opportunity to upsell.
• Effectively communicate and co-ordinate space booking activity on campus, working with service delivery departments as appropriate.
• To develop an effective working relationship and support the activities of the Campus Service Teams and wider teams in Estates and Facilities.
• Report on space booking usage, circulating to relevant stakeholders.
• Be accountable for achieving results, creating a culture that motivates others to be innovative and outcome-focussed and to perform effectively during challenging and changing times.
• Supporting the delivery of Customer Service Excellence for Estates and Facilities Management through engagement with customers and stakeholders.
• To undertake and take responsibility for continuing personal professional development as necessary for the role.
• To fully engage with the University’s Performance Enabling and Welsh language policies.
• To promote equality and diversity in working practices and to maintain positive working relationships
• Any other duties as directed by the Head of College / Department or their nominated representative expected within the grade definition.

To ensure that risk management is an integral part of your day to day activities to ensure working practices are compliant with the University's Risk Management Policy.

Equality, Diversity & Inclusion

The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation.

Welsh Language Skills

The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.

The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.

Additional Information

Applications for this role will take the format of a CV submission and cover letter.

Informal enquiries: Please contact Melissa Ferreira by email melissa.ferreira@swansea.ac.uk 

Closing Date: 25 May 2025

Interview Date: 4 June 2025

Informal Enquiries

• Melissa Ferreira Melissa.ferreira@swansea.ac.uk
• Alys Francis-Hughes alys.francis-hughes@swansea.ac.uk

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