Diary Manager

About us

We are UCL: a diverse community with the freedom to challenge and think differently. There has never been a more exciting time to join the Advancement office as we plan for our biggest ever fundraising and engagement campaign and support the delivery of the bicentennial programme in 2026. We are a team of exceptionally ambitious, creative and passionate individuals who work together to achieve remarkable things with a global impact, and we would love for you to be part of this exciting journey and our success.

About the role

As a Diary Manager you'll be responsible for managing the diary and time of the Vice-President Advancement (VPA) and you'll have a key role to play in ensuring the VPA has all the information and support to fulfil her duties and commitments in an efficient way. Reporting to the Senior Executive Officer in the Planning & Performance team, you'll form an integral part of a close-knit team. Working closely with the VPA’s EA you'll prioritise requests for the VPA’s time and highlight potential clashes and offer solutions using your initiative to ensure a healthy balance across the full range of commitments.

The role requires the ability to absorb complex information and the judgement to prioritise both internal and external commitments and liaise tactfully with often high-profile stakeholders.

This role is eligible for hybrid working with a minimum of 20% on site. Please note Tuesdays are our in-office day.

To find out more about the role, contact Iram Awan, Senior Executive Officer on

Please use the attach cover letter upload option to tell us how you meet the criteria in the person specification.

About you

The VPA has a complicated and demanding schedule, and this is an exciting opportunity for someone who is experienced and accomplished in supporting a senior leader in a fast-paced environment. We're seeking someone highly collaborative who thrives in a complex organisation, enjoys problem solving and working in a close team.

You'll have excellent communication skills, both verbal and written, together with excellent interpersonal skills, with the ability to liaise with a diverse range of people in a discreet and diplomatic manner. Your key strengths will be your versatility, attention to detail and high level of accuracy whilst remaining calm under pressure as priorities shift at short notice.

We're pleased to accept applications from individuals who possess transferable skills and experience drawn from sectors outside of Higher Education.

What we offer

We know our people are our greatest asset and in return we provide an empowering environment where personal and professional growth is invested in. We offer agile working and flexibility around working hours. Working with some of the greatest intellects in the world, UCL also offers a generous pension scheme and holiday allowance, plus closure days and bank holidays. Visit www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.

Our commitment to EDI

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds and disabled people.

Customer advert reference: C16-00207

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