Finance Assistant - Accounts Payable

• Responsible for Purchase Ledger Invoice entry. 
• Responsible for obtaining the correct authorisation to pay invoices using the online system in line with the College’s approval matrix as approved (and amended from time to time) by Governing Body.
• Responsible for correctly coding invoices for posting into the accounting system before review by budget holder.
• Responsible for maintaining the supplier database and regular reporting on suppliers.
• Responsible for accessing and reporting from a variety of supplier portals including maintaining secure passwords.
• Responsible for monthly supplier statement reconciliations including processing new suppliers and managing the new supplier process. 
• Responsible for running and managing the month end aged creditors report.
• Responsible for managing the end-to-end Purchase to Pay process across the College including the payment run.
• Maintain and develop relationships with heads of departments and budget holders to assist and advise on procurement of goods and services up to £5,000 in line with the College’s procurement policy.
• Manage the College’s Amazon accounts and stationary accounts including ordering, delivery and payment.
• Responsible, as part of the new supplier process, for signposting possible IR 35 liabilities for new suppliers and liaising with HR and the College Accountant to confirm employment status (CEST).
• Prepare regular payment runs and manual payments to ensure suppliers are paid on time including preparing and sending remittances to all suppliers.
• Manage TMS payments to non- employees each term.
• Assist with month end bank reconciliations and month end close down routines.
• Responsible for creating certain notes to the accounts at year end for review by the College Accountant.
• Processing of payments and donations made to all College bank accounts including data entry or reconciliation with other systems across the College.
• Complete 3 way matching for donations received between bank, GP and Raisers Edge.
• Assist with month end sales invoices and other regular journals including raising of some sales invoices.
• Support the Financial Controller and Assistant Accountant in the completion of month end and year end close down.
• Assist in daily, weekly and monthly banking. 
• Support the Finance team with debt chasing for students and other debtor categories.
• Support the Assistant Accountant with student bodies such as  Amalgamated Clubs, Boat Club and other student clubs. 
• Any other reasonable duties in support of the Finance Bursary team.
• The Finance team are keen to build resilience across the team and the post holder must be prepared to work flexibly to support the work of the wider team and to develop skills and experience in other areas of finance work not listed in this job description.

The deadline for this vacancy is 23rd April 2025 but we may close this job sooner as we are interviewing as we receive applications