Programme Administrator (DClinPsy)

Are you an organised and detail-oriented professional looking to play a key role in supporting postgraduate education?

We’re looking for a Programmes Administrator to join the Doctoral College, supporting the Doctor of Clinical Psychology (DClinPsy) and Foundation Systemic Theory and Practice courses.

The DClinPsy is a three-year, full-time professional doctorate where trainees split their time between university study and supervised placements in NHS mental health settings. You'll be part of a dedicated team, working alongside two other Programme Administrators and a Programme Manager, as well as colleagues across the Doctoral College.

About the job

In this varied and busy role, you’ll be responsible for a range of programme-related administrative tasks, including:

• Teaching & Programme Support – Coordinating teaching activities, liaising with lecturers (internal and external), and ensuring smooth course delivery.
• Student Support – Acting as the first point of contact for trainees, providing guidance and assistance as needed.
• Records & Compliance – Maintaining accurate student records and ensuring compliance with Data Protection and Freedom of Information regulations.
• Committee & Financial Administration – Supporting programme sub-committees, managing trainee expenses in line with NHS policies, and processing payments for People with Personal Experience (PPE).
• External Liaison & Accreditation – Working with service users, NHS Trusts, and external partners to meet accreditation requirements.
• Admissions Coordination – Handling applications, liaising with applicants, managing shortlisting processes, and maintaining final and reserve lists.

About you

We’re looking for someone who thrives in a fast-paced environment and enjoys working both independently and as part of a team. You’ll need:

• Excellent organisational skills – managing multiple tasks and deadlines with ease.
• Strong IT skills – comfortable working with university systems, admissions platforms, and programme records.
• Great communication skills – engaging confidently with students, academics, and external stakeholders.
• A proactive approach – taking initiative and working with autonomy when needed.
• A team-focused mindset – supporting colleagues and contributing to a collaborative working environment.

Further information

This is an exciting opportunity to join a friendly and supportive team, where your contributions will directly impact the success of our postgraduate programmes. If you’re ready to take on a varied and rewarding role, we’d love to hear from you!

We currently operate a hybrid model such that staff can mix working from home and in the office on campus. Due to the structure and timetable of the programme you would be expected to work on campus on a Thursday (as a minimum). Having established a regular working pattern, there may occasionally be times where you will need to be on campus at other times during the working week e.g. during Induction week when students first arrive.

For an informal discussion about the role please contact John Brice (ecsjrb@bath.ac.uk) or Jacqueline Stockley (js329@bath.ac.uk) however, please submit your application via the University website.

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