Timetable and Records Administrator

We are seeking a detail-oriented Timetable and Records Administrator to join our Academic Registry team on a fixed-term basis. This is a fantastic opportunity for an experienced administrator to contribute to the efficient delivery of our timetabling service for the University.  

About the role  

As a Timetable and Records Administrator, you will play a key role in supporting the timetabling service, ensuring data accuracy across university systems. You will manage communications with staff and students, including maintaining our web pages and handling room bookings.  

The role requires strong attention to detail, excellent organisational skills, and the ability to work effectively both independently and as part of a team.   

Other responsibilities include:

• Supporting the timetabling team by understanding student records and resolving data inconsistencies.  
• Coordinating and delivering communications to staff and students.  
• Administering ad-hoc room bookings, study space bookings and coordinating Welcome Week room bookings.  
• Ensuring high-quality data management across timetabling, student records, and examination systems.    
• Using and maintaining university systems such as timetabling and study space booking software, student records database, and Microsoft Office 365 applications including Sharepoint.  
• Responding to queries from students, staff, and external contacts with professionalism and accuracy.  

About you

To succeed in this role, you will have:  

• experience in an administrative role, ideally within Higher Education.  
• strong communication skills, both written and verbal.  
• a high level of digital literacy, with proficiency in Microsoft Office 365.  
• a keen eye for detail and a proactive approach to problem-solving.  
• the ability to work independently and collaboratively in a busy environment.  

This is an excellent opportunity to develop your professional skills within a dynamic and supportive environment. You will gain valuable experience working within a central professional services department and have the chance to make a real impact on our processes.  

If you are highly organised, adaptable, and eager to contribute to a vital university function, we would love to hear from you!  

Further information

This is a full-time role, for a fixed-term period until May 2026.

For an informal discussion about the role please contact either Rachel Harvey (adsrch@bath.ac.uk) or Caroline Turrell (adscjb@bath.ac.uk).

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