Office Manager Maternity Cover

About the role

Are you looking to work at one of the top 10 universities in the world? Are you skilled in managing a wide range of administrative functions? If so, we want to hear from you.

Imperial College London is seeking an Office Manager to join our dynamic Marketing, Outreach, Recruitment, and Admissions (MORA) division.

This role is crucial in supporting the teams working to attract the best and brightest students to Imperial’s undergraduate and postgraduate courses, as well as empowering young minds from underrepresented backgrounds to pursue futures in science, technology, engineering, and maths.

The post holder will be responsible for the overall day-to-day administration and operational office management of MORA. The work will be varied and range from organising division-wide meetings to supporting the HR function. This position is perfect for someone who excels in a varied work environment where no two days are the same. Join us and be part of a team working to inspire the next generation of scientists, engineers and medics.

What you would be doing

• Manage the administrative systems, processes and procedures that support MORA.
• Manage the joint MORA – Registry Administrative Assistant, their work for MORA, and their development.
• Lead the organisation of key meetings and MORA-wide events including the bi-weekly senior management team meetings and monthly division-wide meetings.
• Support the Division in settling into new office spaces in both South Kensington and White City.
• Provide human resources support, including managing MORA’s staff survey action plan, managing staff-related files, and organising access to Imperial systems.
• Administer and coordinate MORA’s finances, including supporting the preparation and reconciliation of MORA year-end accounts; managing equipment purchases; and managing purchase orders, invoices and new supplier set up.
• Assist with general Imperial duties when necessary, such as supporting MORA-led Open Days and Confirmation.

What we are looking for

• Evidence of managing and developing staff successfully.
• Experience of developing and implementing policies and procedures.
• Experience of providing high quality customer service and relationship building.
• Ability to manage own workload through effective ordering of priorities and display of good organisational ability.
• A high level of accuracy and consistent attention to detail

What we can offer you

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• A competitive salary and remuneration package; including 39 days off a year (inclusive of 8 bank holidays, 25 annual leave days, and 6 mandatory university closure days) and a competitive pension scheme
• Career development and training opportunities.
• The opportunity to be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further information

If you require any further details about the role, please contact:

Sabrina Cleary at sabrina.cleary@imperial.ac.uk.

In-person interviews are expected to take place on 13 May, with a brief second round interview to take place virtually on 14 May.

Ideally the selected candidate will start between 16 and 23 June to allow for a handover with the current Office Manager.

We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.

If you encounter any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. 

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