Summer School Assistant

Location: Hybrid. South Kensington London, and expected to travel to other campuses

About the role:

We are seeking an enthusiastic administrator to join the Faculty Education Office (Medicine) as Summer School Assistant. The post is available from 01 April 2025.

You will have administration experience and ideally be able to demonstrate high competency with MS Office packages (Excel, PowerPoint, Outlook and Word).

This post would suit a confident, professional, articulate and approachable individual with a strong interest or some experience in higher education and looking to build upon their experience or early career as a professional administrator.

You should be self-motivated and be able to use initiative. The ability to work independently, managing a busy workload with competing priorities is essential, as is attention to detail and accuracy. You must possess good organisational and communication skills, as there will be communication with potential applicants, students, Faculty staff and external stakeholders.

What you would be doing:

• Your role will be a central one where you will support the organisation and running of all aspects of the Summer School.
• You will provide administrative assistance to the Director of the Summer School, the Postgraduate Education Administrator (Summer School), and the Postgraduate Education Manager.
• You will support the applications and recruitment process for the Summer School Scholarships and the Summer School Ambassadors.
• You will prepare information and documents for participants on the Summer School, including the social programme.
• You will facilitate training sessions, and work closely with temporary student staff e.g. student mentors and ambassadors.

What we are looking for:

• Educated to A level or equivalent
• Ability and confidence to coordinate, in person, any queries from students and student ambassadors.
• Ability to manage own workload through effective ordering of priorities, displaying good organisational skills and the ability to work to deadlines.
• A methodical and accurate approach to work with attention to detail.
• Ability and willingness to work under pressure to meet deadlines.
• Initiative and the ability to judge when to use it.

What we can offer you:

• A supportive environment within a friendly team.
• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 39 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further Information

The post is a full-time 16 week contract post and is available from 01 April 2024 based at South Kensington Campus and travel to other Campuses.

This is a varied role based within the Faculty of Medicine Education Office, working with a small friendly team that offer support and guidance. You will gain experience in delivering a strategically important project; the Faculty’s Summer School.

If you require any further details about the role, please contact:

Nousheen Tariq, n.tariq@imperial.ac.uk.

This is a hybrid position.

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