Events & Communications Administrator

South Kensington Campus

Open ended

Are you a highly organized and creative professional with a passion for events and communications? Join our newly established Department Knowledge Hub as an Events & Communications Administrator, where you will play a central role in planning, coordinating, and delivering impactful events while managing the Department’s communication strategies across multiple channels.

Working closely with colleagues across the Department and beyond, you will help foster a dynamic, interconnected environment that promotes collaboration, best practices, and continuous improvement. This role involves high interaction with staff, students, and external stakeholders, requiring a professional and welcoming approach. Occasional evening and weekend work may be required to support key events.

What You Would Be Doing

Events Management

• Plan, coordinate, and deliver a range of Departmental and research community events, including workshops, symposia, industry engagements, and outreach programs.
• Develop and maintain an annual events calendar.
• Oversee logistics such as scheduling, venue booking, catering, and technical support.
• Promote events effectively through communication channels to maximize engagement.
• Provide on-site event support and conduct post-event evaluations for continuous improvement.

Communications

• Develop engaging content for newsletters, promotional materials, and social media.
• Manage the Department’s online presence, updating the website with news, events, and achievements.
• Collaborate with staff and students to highlight key accomplishments and research success stories.

Administrative & Cross-Team Collaboration

• Act as the first point of contact for event and communication-related queries.
• Maintain accurate records, mailing lists, and databases.
• Assist in preparing reports, presentations, and marketing materials.
• Contribute to the development of a Departmental SharePoint Information Portal.

What We Are Looking For

Essential:

• Experience in event management, marketing, and communications.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Ability to produce high-quality reports and written content.
• Proficiency in Microsoft Office and other digital tools
• Strong interpersonal skills and ability to build stakeholder relationships.
• A proactive, problem-solving mindset with attention to detail.
• Flexibility to work under pressure and meet deadlines.

Desirable:

• Experience writing for and maintaining websites.
• Copywriting and content creation for social media.
• Experience in marketing communications within a technical or academic setting.

Applications can be made online via our website, by clicking the 'Apply' button, above.

The Department of Physics is an IoP JUNO Practitioner and an Athena Silver SWAN Award winner reflecting our commitment to building a supportive, inclusive and highly motivated community.  The Department is committed to being a welcoming and supportive environment for everyone and has put in place a number of measures to promote a collaborative and stimulating culture. We value diversity and strongly encourage applications from all backgrounds. Individuals who identify as female and those who consider themselves as underrepresented are particularly encouraged to apply. We are committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment for all. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender reassignment, sex or sexual orientation. Further information about how the College strives to create and support an equitable workplace can be found here.

Visit our webpages for more information about the Department of Physics

Further details about the position and / or the application process are available from:

Louise Hayward l.hayward@imperial.ac.uk

For technical issues when applying online please email support.jobs@imperial.ac.uk.