Staffing Coordinator

South Kensington Campus

Open ended

Are you passionate about HR and supporting career development? Join our newly established Department Knowledge Hub as a Staffing Coordinator, where you will play a key role in managing HR processes, supporting recruitment, and fostering a culture of professional excellence.

Your work will directly impact the success of academics, researchers, professional staff, and postdoctoral researchers, ensuring they receive world-class support throughout their careers. Given the sensitive nature of HR matters, a high level of confidentiality and discretion is required.

What You Would Be Doing

HR and Staffing Coordination

• Manage the end-to-end recruitment process for Departmental roles, ensuring compliance with HR policies.
• Oversee induction and probation processes, organizing welcome events and tracking progress.
• Support annual review conversations, promotions, and pay review processes.
• Manage contract extensions, leaver processes, and ensure compliance with HR regulations.

Training and Development

• Promote learning and development opportunities within the Department.
• Assist with organizing training programs and career development initiatives.
• Support the design and coordination of a staff mentoring program.

Postdoctoral Support

• Act as a key contact for postdoctoral researchers, supporting their induction, welfare, and professional development.
• Organize networking and social events to strengthen connections within the research community.

Analysis, Reporting & Cross-Team Collaboration

• Maintain the Departmental staff database and assist with workforce planning.
• Contribute to data monitoring for initiatives such as SWAN, REF, and institutional reporting.
• Help design and maintain a Departmental SharePoint Information Portal for HR content.
• Support institutional policy dissemination and process improvement.

What We Are Looking For

Essential:

• Degree-level education or equivalent professional qualification.
• Experience in the Higher Education sector in a similar or related role.
• Strong knowledge of Human Resources policies and procedures, preferably in Higher Education or the public sector.
• Excellent IT skills, including Microsoft Office, e-Recruitment systems, and Management Information Systems.
• Experience handling confidential material.
• Excellent written, numerical, and verbal communication skills.
• Ability to produce high-quality reports and written materials using IT tools.
• Strong organizational, multitasking, and time management skills.
• Excellent interpersonal skills and ability to build stakeholder relationships.
• Analytical and problem-solving skills.
• Proactive, adaptable, and willing to develop new skills.
• Ability to work independently and as part of a team.
• Ability to handle pressure, prioritize tasks, and meet deadlines.
• High attention to detail.

Applications can be made online via our website, by clicking the 'Apply' button, above.

The Department of Physics is an IoP JUNO Practitioner and an Athena Silver SWAN Award winner reflecting our commitment to building a supportive, inclusive and highly motivated community.  The Department is committed to being a welcoming and supportive environment for everyone and has put in place a number of measures to promote a collaborative and stimulating culture. We value diversity and strongly encourage applications from all backgrounds. Individuals who identify as female and those who consider themselves as underrepresented are particularly encouraged to apply. We are committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment for all. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender reassignment, sex or sexual orientation. Further information about how the College strives to create and support an equitable workplace can be found here.

Visit our webpages for more information about the Department of Physics

Further details about the position and / or the application process are available from:

Louise Hayward l.hayward@imperial.ac.uk

For technical issues when applying online please email support.jobs@imperial.ac.uk.