Clinical Trial Receptionist and Administrator

About the role

We have an exciting opportunity to join the Oxford Vaccine Group in the Department of Paediatrics as our Clinical Trials Receptionist and Administrator.

You will be responsible for providing a reception service and dealing with queries from members of the public, study participants, colleagues and team managers. Clerical duties include booking and rearranging appointments, maintaining visit calendars, data entry, minute taking, preparing paperwork on behalf of colleagues, management of post/deliveries and general office administration

You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. The Oxford Vaccine Group (OVG) is a leading clinical research group based at the Centre for Clinical Vaccinology & Tropical Medicine at the Churchill Hospital, led by Professor Sir Andrew Pollard. OVG is part of the Department of Paediatrics and conduct studies into new and improved vaccines for adults and children.

This position is offered full-time on a fixed-term contract initially for 12 months with the possibility to extend provided further external funding is available.

Please note, whilst we endeavor to support flexible working, this is an in-office role due to the requirements of the post

About the department

The Department of Paediatrics holds the Athena Swan Gold award (a national gender equality charter) acknowledging the innovative policies and practices developed across the department. We encourage staff to develop their skills by offering all staff ten paid days of professional development each year and have a policy where staff can apply to receive funding for further training.in addition to the University of Oxford wellbeing resources, the Department of Paediatrics sponsors weekly exercise classes such as yoga and bootcamp sessions as well as a choir. For staff on work visas, we also offer financial assistance towards visa renewal fees. These activities are designed to promote physical and mental wellbeing among staff members.

Please visit our website to find out more about the Department.

About you

The post holder must use their initiative, be trustworthy, efficient and dependable and enjoy working as part of a team. Excellent communication and organisational skills are essential. There is great opportunity in this post to develop the skills necessary to develop a career in clinical trial administration.

Application Process

You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement.

To discuss the post in more detail, please contact Jack Howes, the Clinical Trial Coordinator, using the contact details below.

Only online applications received before 12.00 midday on 7th March will be considered. Interviews will be held as soon as possible thereafter.

The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion. Should you be invited to interview, we will share further information about the policy at that stage.

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