Executive Assistant

Are you experienced in providing excellent administrative support? Would you like to play a central role supporting education and the student experience at Birkbeck, University of London?

Birkbeck is seeking an experienced Executive Assistant to support the work of our new Education and Student Experience Directorate.

Working for and on behalf of the Director of Education and Student Experience, the Executive Assistant will provide a professional interface between the Director and her contacts across Birkbeck and externally across the sector.

As Executive Assistant, you will work with the Director to maintain and develop strong collaborative relationships with professional service and academic colleagues across central departments, faculties and academic schools in support of Birkbeck’s Education and Student Experience Strategy. This includes coordinating executive schedules, planning and organising team meetings and college-wide events as well as maintaining records of key projects and monitoring the completion of actions.

You will also be a liaison between the senior team and other stakeholders across Birkbeck, ensuring effective communication and coordination of the Education and Student Experience Directorate’s work.

To succeed in this role you will have:

• Good knowledge of administrative systems and office work
• Strong IT skills, including proficiency in MS Office and internet use
• Well-developed proactive and organisational skills, and flexibility to work as part of a team
• Excellent written skills, accuracy and an ability to problem solve.

If you have proven experience providing executive support at a senior level, are confident managing complex stakeholder relationships and are excited about supporting a new, ambitious and dedicated team, we would love to hear from you.

Join us as a leading London University with a unique mission for widening participation.

Salary and benefits:

£34,346 rising to £38,443 per annum. Grade 5 on the College's London Pay Scale which includes a consolidated London Weighting Allowance.

Birkbeck offers:

• a competitive salary and pension scheme (15%)
• 31 days paid leave
• flexible and hybrid working with 2/3 days on site
• generous benefits & training and development
• central location in Bloomsbury, Euston, London.

Contract:

Open-ended, permanent contract. Full-time (35 hours a week). Hybrid and flexibility offered with the requirement to attend meetings or training on site 2/3 days a week. Please submit a CV for consideration. Closing date: Sunday 9 March 2025. Interview date: Friday 21 March 2025.

Enquiries:

If you would like to know more about the role, please click on apply below or contact Suzie Morris, Director of Education and Student Experience (Suzie.Morris@bbk.ac.uk).

If you have difficulty using the recruitment portal, please contact jobs@bbk.ac.uk providing your name and the job reference number of the position. While we are happy to respond to all informal enquiries, only formal applications through the online system will be considered.

We welcome applicants from all sections of the community. The College is committed to improving the gender and cultural diversity of its workforce, holding an Athena SWAN award and operating Disability Confident & Mindful Employer schemes.

Advert information