Administrative Assistant

IT Services plays a crucial role at the University, ensuring the delivery of robust, high-performing IT services that support teaching, learning, research, and administration. We foster a collaborative and inclusive culture, where we value the contributions of every individual and create a sense of belonging for all team members.

An exciting opportunity has arisen for an Administrative Assistant (Office of the CIO) to join us on a 1-year fixed term/ secondment basis.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, followed by additional statutory and unpaid leave options.
• A commitment to hybrid and flexible working to suit your lifestyle.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

This is a key role within the Office of the CIO (OCIO), where you will provide high-quality administrative support to senior managers in IT Services. You will work closely with the Executive Assistant (EA) to the Interim CIO, helping to ensure the smooth running of the office and liaising with colleagues across the department and beyond.

You will play a central role in managing day-to-day operations, including scheduling meetings, preparing documents, and ensuring that communication between senior managers and the wider department is seamless and efficient.

The role offers plenty of variety, from working on confidential and high-priority tasks to supporting strategic projects. It’s an exciting opportunity to be part of a professional services environment where your organisational skills and proactive approach will make a significant impact.

About You

We are looking for a highly motivated and proactive individual with:

• Proven experience in a senior-level administrative role, with the ability to manage multiple priorities.
• Excellent organisational and time management skills, with a high level of attention to detail.
• Strong communication and interpersonal skills, with the ability to work effectively with stakeholders at all levels.
• The ability to maintain discretion and confidentiality at all times.
• A collaborative approach, with a flexible attitude to support colleagues and the wider team.

Application Process

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12:00 noon on Monday 3 March 2025.

Interviews will take place in person on the week commencing 10 March in central Oxford.

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