Faculty Executive Assistant

About us

The Faculty of Medical Sciences is an exciting and stimulating environment driving forward ambitious and challenging plans, to educate and train the next generation of scientific and clinical leaders and engage in enterprise and knowledge transfer activities.

An ambitious, effective, proactive and resourceful individual is sought for this full-time post based at the Bloomsbury Campus, London W1 (hybrid working pattern expected).

About the role

This is a pivotal post within the Faculty senior leadership team and provides an excellent opportunity for the right applicant to develop a career in an executive support role and gain experience of university management and leadership. The post holder will be responsible to the Deputy Director of Operations and must be confident in supporting senior staff working from multiple sites and locations.

Appointment details:

• The post is Grade 7, the annual salary for which ranges from £43,124 to £51,610 (including London Allowance).
• The appointment is available from January 2025.

About you

The Faculty Executive Assistant (EA) is responsible for providing comprehensive support to the Director of Operations, Deputy Director of Operations and Dean of the Faculty. They will work closely with the broader Faculty Executive and senior professional services staff across the Faculty, Life and Medical Sciences (LMS), central UCL and external partners such as the Medical Research Council and the Welcome Trust. The EA is responsible for leading on aspects of the Faculty Office’s work and will support projects within the Faculty.

The EA undertakes managing correspondence, preparation for meetings including creating agendas, compiling papers, taking minutes, preparing reports, interviews and taking forward specific projects and events. The EA will also support diary management; arranging appointments, meetings, visits and travel covering for absence when required.

There is scope to develop event management and media skills , organising Faculty events and producing various Faculty communications working closely with the Faculty Communications and Marketing team. The EA may take on additional responsibilities and projects, working independently and helping to facilitate change.

Application process:

• A full job description and person specification can be accessed at the bottom of this page.
• Please use the personal statement section to explain how you meet each essential and desirable criteria outlined in the person specification.
• The advert will close on 5 January 2025 at 23:59 GMT.

Contact details:

• If you have any queries about the role, please contact Natalie Berry at
• If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

The full range of staff benefits can be found here: https://www.ucl.ac.uk/human-resources/pay-benefits/staff-benefits

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