Administrative Assistant

Do you have strong administrative, customer service, and IT skills and experience?  If you can answer yes to this question, we would welcome your application.

The role holder will work as a member of the KMMS Operations Team providing an accurate and effective central administrative support function across the breadth of KMMS activities. The role holder will provide regular front facing support to KMMS staff; support with meetings and diary management; assist with facilities management and health and safety tasks across KMMS offices at Kent and Christ Church; support with finance processing; and support with HR activities in KMMS, including interviews, onboarding, and staff development activities. The Operations Team also regularly work to support events, activities and other priority tasks throughout the KMMS academic year, including contributing to the planning and delivery of open days and Multi-station Mini Interviews, Objective Structured Clinical Examinations, and Welcome/ Welcome Back weeks. 

As Administrative Assistant you can expect to be involved in:

• Working as a member of the Operations Team, providing efficient and effective administrative support to students, staff and external colleagues, ensuring that all contacts have a positive impression of KMMS and that administrative tasks at KMMS are carried out effectively. 
• Supporting the scheduling and servicing of regular committee meetings and other ad-hoc meetings in KMMS, including support with diary management and minuting meetings to accurately record actions and outcomes using clear and concise documentation. 
• Receiving and responding to enquiries including some complex or non-routine enquiries
• Supporting the Operations and Project Officer with HR tasks, including planning, recruitment and onboarding activities, as well as carrying out staff inductions and training sessions, to ensure all new staff are effectively supported. 

What will you bring to the role?

• Educated to GCSE in English & Maths (Grade C/4 or above) or equivalent
• Strong customer service experience and a commitment to delivering a high-quality service 
• Excellent interpersonal and communication skills, with the ability to deal confidently with a range of people at all levels
• Experience of administering complex processes including tracking data and monitoring progress
• Good IT skills, including familiarity with Microsoft Office packages, particularly Microsoft Excel

What we can offer in return:

As a member of our team, you can expect a friendly, open and collaborative working environment and support in your development and wellbeing. You'll enjoy a range of great staff benefits including:

• Hybrid working options allowing a flexible blend of office and home working (to be agreed in line with business needs)
• 43 days' leave per year (personal leave, bank holidays and additional days allocated for the Christmas period, pro rata for part-time staff)
• Excellent pension scheme with generous employer contributions
• Corporate employee-funded healthcare plan, in partnership with Benenden Health

For more information about what you can look forward to if you join us, visit our dedicated webpage: Working at Kent

We are ambitious for our people, our communities and the region we serve – join us in making the world a better place. Visit our website for more on who we are: http://www.kent.ac.uk/about/

Please see the links below to view the full job description and to apply for this post. For further information regarding the application process, please contact peopleserviceshr@kent.ac.uk quoting reference number KMMS-334-24.

Further details:   

Please note that we prioritise applications from current University of Kent redeployees.

Advert information