Executive Assistant to Vice President (Advancement)

Location: London Campuses (hybrid)

About the role: 

Are you highly organised with excellent time management skills?  Are you an individual with a strong track record of diary management and a skilled communicator? Do you have an interest in Higher Education and in making a difference? If so, this could be the perfect career opportunity for you.

The Advancement Division is in search of a highly organised, proactive, and diplomatic Executive Assistant to join their ambitious team, to provide secretarial and administrative support to the Vice President (Advancement).

This career opportunity promises to be varied and fast-paced, the post holder will hold considerable and demonstrable experience as a senior Executive Assistant who has worked with staff at Board level of organisations.  The Executive Assistant must be a proactive self-starter who is able to anticipate what support might be needed on a day-to-day basis and as circumstances change

What you would be doing:

You will act as Executive Assistant to the Vice President (Advancement). This role provides vitally important administrative and secretarial support so as to ensure that the Vice President’s time is used to best effect. Given the seniority of the Vice President, together with the nature of her role and the purpose of the Advancement Division, the Executive Assistant is also a significant ambassador for both the College, and the Vice President.

What we are looking for: 

• Significant experience as an Executive Assistant at Board level, or equivalent, within a complex organisation.
• A high standard of written and spoken English to enable drafting of important documentation (minutes, reports and presentations)
• Ability to produce work and plan/forecast activities consistently to a high standard
• Excellent organisational skills
• Excellent interpersonal and team working skills with an ability to work flexibly as required
• Ability to coordinate and multitask a range of different activities at the same time and understand the connections between them
• Evidence of showing tact, discretion and diplomacy

What we can offer you:

• This is an exciting time to join the Advancement Division in support of Imperial’s Strategy, Science for Humanity. The post holder will need to enjoy working in an organisation that values respect, collaboration, excellence, integrity, and innovation.
• Benefit from sector-leading salary and remuneration package (including 39 days off a year and generous pension schemes).
• Get access to a range of workplace benefits including a flexible working policy from day 1, generous family leave packages, on-site leisure facilities and a cycle-to-work scheme.
• Be part of a diverse, inclusive, and collaborative work culture with various staff networks and resources designed to support your personal and professional wellbeing.

Further Information 

This is a full-time, open-ended role. It is currently based at the South Kensington campus but could be expected to move to the White City campus in mid-2025. Hybrid working will be considered for this role; see Imperial’s Work Location Framework for further information.

If you require any further details on the role please contact:

Sharon Walker, Business Administration Manager, sharon.walker@imperial.ac.uk

The Advancement Division is brave, adaptable, collaborative, kind, impactful and transparent. Read more about Advancement's values on our webpages.

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