Purchasing Officer

Are you an organised and detail-oriented individual? Do you thrive in a collaborative environment where your skills make a tangible impact? Join the University of Oxford's Engineering Operations Team as our Purchasing Officer, and play a vital role in supporting our technical services teams and contributing to the efficient running of Estates Services.

About the Role

As the Purchasing Officer, you’ll be at the heart of ensuring our technical services teams have the tools and resources they need to succeed. From managing purchase orders and supplier relationships, this is a role where your expertise and initiative will be valued. You'll ensure compliance with financial regulations, maintain accurate records, and support our teams in delivering excellence.

Key Responsibilities

• Manage purchase requisitions, monitor stock levels, track orders, and liaise with suppliers to ensure timely delivery and accurate pricing.
• Work closely with the Estates procurement team to onboard new contracts and enhance purchase order systems and processes.
• Produce regular reports, maintain compliance with University financial regulations, and support tool and equipment management.
• Keep supplier and product information up to date, process urgent requests, and provide general office admin support as needed.
• Support the Engineering Operations Team with financial processes, including open PO reports, reconciliation, and goods receipt management.

What We Offer:

• Opportunity to contribute to the operational excellence of one of the world’s leading universities.
• You’ll be part of a vibrant and passionate team
• 30 days of annual leave (excluding public holidays)
• Extensive personal and professional development opportunities
• Excellent contributory pension scheme
• Subsidised sports centre membership and cycle loan scheme
• Supportive childcare services and generous family leave

About You

To excel in this role, you’ll need:

Essential Skills and Experience:

• Proficiency in MS Office Suite and familiarity with finance admin workflows.
• Strong organisational skills, attention to detail, and the ability to prioritise competing tasks.
• Excellent communication and interpersonal skills to liaise effectively with suppliers and team members.
• Experience in working with information systems and a proactive approach to resolving issues independently.
• A flexible approach towards changing business needs.

Desirable Skills and Experience:

• Familiarity with help desk or customer management systems.
• Experience in a higher education or service industry environment.
• Knowledge of Oracle Financials and/or Planon systems.

How to apply

To apply for this position, please submit the following documents as part of your online application:

• Covering letter / supporting statement detailing how you meet the criteria for the role as set out in the job description
• Curriculum vitae (CV)
• Contact details of two referees (only contacted if you are successful)

Only applications received before 12 pm on Monday 9 December 2024 can be considered.

Interviews will be conducted on Tuesday 17 December 2024.

Join a vibrant, historic campus where every day brings new challenges and opportunities.

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