Executive Assistant to Deputy Executive Chair

Base Location: Polaris House, Swindon
Other locations: London, Edinburgh and Didcot.
Division/Section: MRC Private Office

This is an exciting position at the very heart of the organisation, where you will be exposed to scientific communities and Government partners across MRC and UKRI. You will form an essential part of the executive support team and will predominantly provide proactive diary management, make travel arrangements and ensure briefings are promptly provided.

This is a varied and ambitious role, which requires you to build relationships across academia, business, and Government. You will have great attention to detail with the ability to execute tasks with speed and efficiency whilst communicating and collaborating effectively with a variety of stakeholders.

Key Responsibilities

• Manages diary and travel, using initiative to make considered judgements.
• Keeping key individuals informed of diary issues and alert them to any potential problems regarding the future diary schedule.
• Ensure that appropriate briefing and support is in place for all meetings.
• Building close working partnerships with internal and external stakeholders, whilst demonstrating a high level of tact, diplomacy, integrity, and discretion
• Manage information flow, using knowledge and judgement to respond or to divert relevant information/queries to others where appropriate.
• Monitor and handle correspondence and e-mails, taking the initiative to redirect queries to the right team or individual where appropriate; filtering and prioritising inwards communications.
• Ensure appropriate preparation for meetings by collating meeting papers, briefings and travel directions.
• Provide administrative support including preparing correspondence and expense claims.
• Take notes of meetings, draft resulting decisions and actions of meetings and follow up on actions.
• Working flexibly to support colleagues and contributing to the overall functioning of an effective, efficient, and friendly executive support team.
• Find opportunities for continuous improvement of activities.
• Carry out any other duties appropriate to the role.
• Raising purchase orders and receipting them

Person requirements 

Essential

• Experience using Microsoft Outlook
• Excellent organisational skills
• Able to work independently and as part of a small team, taking a lead role when appropriate.
• Able to juggle multiple demands and prioritise tasks to meet deadlines.
• Demonstrates a high level of tact, diplomacy, integrity, resilience, patience, and discretion.
• Able to take a positive approach to identify and deal with problems and initiate solutions.
• Attention to detail and quality focused.
• Excellent communication and interpersonal skills (verbal, presentational and written)
• Ability to work with competing priorities and to tight deadlines.

Benefits

We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package! We are committed to supporting employees' development and promote a culture of continuous learning!

A list of benefits below:

• An outstanding defined benefit pension scheme
• 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent)
• Employee discounts and offers on retail and leisure activities.
• Employee assistance programme, providing confidential help and advice.
• Flexible working options

UKRI is an Equal Opportunity & Disability Confident Employer.

Please apply online, if you experience any issue applying, please contact Recruitment@ukri.org

How to apply:

For full details, please visit our careers site. Please submit an application including your CV and a Cover Letter that showcases how your skills and experience align to the requirements of the role.

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