Academic Workload Allocation Manager

FTE: 1.0FTE (working 37 hours per week)

Salary: UH9 £56,021 pa to £63,029 pa with potential to progress to £66,857 pa by annual increments on achieving designated skills and experience

Annual Leave: 30 days plus standard public holidays and an additional 4 days including the closure of our office between Christmas and New Year

Location: College Lane campus, Hatfield 

We are looking for an Academic Workload Allocation Manager to join the University’s strategic planning team based in the Office of the Vice-Chancellor (OVC). This is a newly created post to manage the recently developed academic workload allocation system and the associated processes. We are looking for a committed and creative individual to drive this forward and embed the new system in a collegiate and collaborative manner working with multiple stakeholders. 

This is a key role and is a fantastic opportunity to join the growing professional strategic planning team at the heart of the University.  You will report to the Head of Planning and work closely with our Executive team, particularly the Deputy Vice-Chancellor, and a range of teams from across the University including Deans of schools and academic leads. 

Main duties and responsibilities

The Academic Workload Allocation Manager will be responsible for the development, management and embedding of the University’s new Workload Allocation Management System (WAMS), and the operational delivery of the academic workload system (both the IT system and the planning aspects), ensuring the aims of the University are met.   

They will develop a detailed understanding of the new Academic Workload Allocation Framework (guidance for managers for allocating work to academic staff, and workload activities and tariffs) and the Simitive Workload Allocation Management System (WAMS), including the calculations which drive the system and the associated data imports and exports with other University systems. 

As the internal system owner, you will be expected to develop policies and processes for workload management and to collaborate with internal stakeholders and peer universities to identify and implement best practice in workload management. You will also support the University’s governance group, senior management, and individual academic staff across the University. 

Skills and experience required

Substantial experience in a relevant role (e.g. Workload Manager, Management Information Officer, Data Manager, Data Business Partner), experience using a workload management system and experience in writing, and monitoring the implementation of, new policies and processes and providing guidance to staff are essential for this role.

You will be required to have excellent IT skills and familiarity with common computer software applications including online tools for hybrid working arrangements as well as strong organizational skills and good communication skills with proven tact and diplomacy for working with multiple stakeholders across the University.

Qualifications required

You will be educated with a minimum of a Degree or equivalent, or experience at an appropriate level.

Please view the job description and person specification for a full list of the duties and essential criteria. Please attach a personal statement showing clearly how your skills and experience match the Person Specification.

We regret that we are unable to offer UKVI sponsorship for this post; applicants will either hold UK Right to Work or demonstrate access to UK Right to Work before an offer is made.

Contact Details/Informal Enquiries: Wendy Jeffrey, w.jeffrey@herts.ac.uk, 07960098220

Closing Date: 27/08/2024

Interview Date: TBC - envisaged to take place in mid-to-late September 2024

Apply online via the above ‘Apply’ button.

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