Support Officer - Academic Engagement

About the role

The Bodleian Libraries Centre for the Study of the Book is looking for someone with excellent communication and administrative skills to support a lively programme of academic engagement with Bodleian Special Collections that includes teaching, seminars, and conferences, as well as the operations of the Bodleian Bibliographical Press, the Libraries’ fully functioning letterpress studio teaching historical printing methods. 

Reporting to the co-ordinator of the Centre for the Study of the Book, you will be part of a team responsible for planning, logistics, and reporting of a lively programme of events. You will help to develop and support a programme that connects with existing users and reaching out to new users of Bodleian Special Collections. You will be responsible for administrative tasks connected with the delivery and reporting of the programme, including managing event budgets, invoicing and payments.  In addition, you will schedule and maintain communications with stakeholders inside and outside the Libraries. 

This is a permanent, part-time position, working 14.6 hours per week. While some administrative and communication tasks may be carried out remotely, the role requires regular working in the Library to support in-person events. 

This position is subject to a satisfactory Disclosure and Barring Service Check due to working unattended with library Special Collections. 

About You

We are looking for someone with an enthusiasm for historical collections and the work of the museums and libraries. You must be able to work collaboratively within and across institutions. You will be an excellent communicator, comfortable with using visual and social media appropriately to disseminate the work of the Centre and the Department. You will have good numerical and financial skills and an ability to learn the University’s online accounting system. 

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans 

More information is available at https://hr.admin.ox.ac.uk/staff-benefits 

Diversity

Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. 

How to apply

You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Both documents listed above must be submitted to be considered for this role. 

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Alexandra Franklin – Coordinator, Centre for the Study of the Book, who can be contacted with enquiries relating to the role (alexandra.franklin@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk). 

Only applications received online by 12.00 midday (BST) on Monday 2 September 2024 can be considered. Interviews are expected to take place during week commencing Monday 23 September 2024.

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