Institutional Events Administrator

Location / Campus: South Kensington Campus - Hybrid

Job summary

Are you a highly organised administration professional who enjoys working in a fast paced environment? Do you enjoy working with data and Excel and have experience of relationship management and project management systems? Would you like to be part of a team that delivers high profile and VIP events?

Imperial College London is a science-based university with an international reputation for excellence in teaching and research. The Institutional Events Administrator plays a key role supporting the Institutional Events Team that sits within the Public Affairs Division.

Duties and responsibilities

In this role you will:

• Provide operational and administrative assistance to the team as directed by the Institutional Events Manager to support the delivery of our events portfolio.
• Compile and update our events calendars to share key upcoming event information with stakeholders across Imperial.
• Assist in profile-raising efforts for the team and represent the work of the Institutional Events Team at cross-divisional meetings, where appropriate.
• Work closely with the Institutional Events Team to support or manage the guest list, invitation and RSVP process for events
• Act as the first point of contact for incoming queries into the Events Team
• Assist the team during events to support practical delivery.

Essential requirements

To excel in this role, you will have outstanding relationship management and customer service skills with a solution-oriented and proactive approach to work. You will be an excellent communicator and team player who is able to balance a varied and busy workload and competing deadlines whilst still producing high quality, accurate work.

Further information

Should you require any further details on the role please contact Meredith Wilson, Institutional Events Manager meredith.wilson@imperial.ac.uk

Imperial College is committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment. We are an Athena SWAN Silver award winner, a Stonewall Diversity Champion, a Disability Confident Employer and work in partnership with GIRES to promote respect for trans people.

Closes: 12^th August 2024 

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