Income Services Finance Assistant

Business unit: FPSPA

Contact details: Spencer Pritchard. spencer.pritchard@kcl.ac.uk

Location: Guy's campus

About us:

Income Services, within the Finance, Procurement, Strategic Planning & Analytics Directorate (FPSPA), is looking to recruit a Finance Assistant.

About the role:

The Finance Assistant role is to support the smooth running of the various functions within Income Services and ensure that all University income, however received (bank statement, card, cheque), is accounted for in accordance with University procedures.

They will be required to undertake a varied range of duties from the allocations of a broad range of differing receipt types (general ledger, research, student fee entries), within various currency bank accounts, to the reconciliations of control accounts.

The role is not simply one of data entry and will be expected to review and professionally challenge anything not in keeping with expectations. 

The role will support the Receipting and EReturns processes of Income Manager (Receipting module of Unit 4 ERP) plus the uploading of accounting files.

The role will also assist with the various compliance activities that may touch upon Income Services (PCI DSS, AML, Know Your Payer/Customer, Sanctions checking, as and when compliance activities increase.

This is a full time / part time post (35 Hours per week), and you will be offered an indefinite contract.

About you: (the candidate)

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Must have a very good standard of general education, GSCE’s or equivalent including Mathematics & English
2. Must have excellent grammatically correct written and oral communication skills and have the ability to communicate both confidently and professionally at all times 
3. Must possess strong all-round IT skills including being competent and confident in using the full MS Office suite, Outlook, Teams, SharePoint, Word, and be particularly proficient with Excel  
4. Must have an excellent and professional customer service skillset/mindset with the confidence to professionally enforce and ensure the proper financial and compliance controls and procedures are adhered  
5. Must have a highly professional approach to work, be a self-motivated and competent individual with the energy, drive & determination to get things done correctly through to completion, and who continually wants to develop their skills and knowledge 
6. Must have at least 12 months professional experience of system/data entry into a financial accounting system(s) within a banking, cashiering, ecommerce, card payments or financial type environment, together with a good basic knowledge of accountancy principles 
7. Must possess excellent attention to detail, with an accurate, right first time and methodical approach whilst having the ability to prioritise a busy workload and manage competing priorities working to tight deadlines 
8. Must possess the ability to work collaboratively and to build effective working relationships with our various stakeholders both internal and external, whilst being an enthusiastic and proactive team player who possesses excellent interpersonal skills and a positive can-do attitude

Desirable criteria

1. Experience of working within a Higher Education environment  
2. Experience of working with Unit 4 ERP (formerly named Business World, and Agresso) or other corporate finance ERP (Enterprise Resource Planning) systems 
3. Knowledge and good understanding of PCI DSS (Payment Card Industry Data Security Standard) 
4. Knowledge and good understanding of financial controls, anti-fraud related compliance regulations (e.g. Money Laundering) and legislation (e.g Proceeds of Crime Act) and of Data Protection Legislation / General Data Protection Regulation

Closing date: 28 July 2024

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