Personal Assistant to the Head of Department and Head of Administration and Finance

The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. The Department of Computer Science is consistently recognised as the internationally leading centre of research and teaching across a broad spectrum of computer science, ranging from foundational discoveries to interdisciplinary work with significant real-world impact.

The Personal Assistant (PA) to the Head of Department (HOD) and Head of Administration and Finance (HAF) is a key role which provides business critical, personalised secretarial and administrative support to the departmental leadership.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs

This role also offers the opportunity for hybrid working one day per week.

About the Role

As PA to the HOD and HAF, you will play a crucial role in ensuring the smooth operation of the department’s executive functions. Your primary responsibilities will include:

• Managing the HOD and HAF’s diaries, coordinating and scheduling meetings, and ensuring effective time management.
• Acting as an ambassador for the department leadership, developing networks and relationships within and external to the University.
• Managing the department’s Academic Support Service, and related staff, which provides a variety of services from handling complex travel arrangements to co-ordinating events.
• All aspects of servicing formal committees.

About You

We are seeking a career PA, with a wealth of experience in providing proactive support to senior leadership. The ideal candidate will also possess:

• Unrivalled organisational skills with a keen attention to detail and ability to manage multiple priorities.
• Experience of line management and success in motivating and developing others.
• Strong written communication skills, with the ability to draft correspondence and produce well-presented reports.
• Excellent technical skills, particularly in using email, MS Office (Excel, Word, PowerPoint, Teams) and the Internet.

Application Process

You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application.

The closing date for applications is midday on Wednesday, 17 July 2024. Interviews are likely to take place during week commencing 29^th July 2024 and will be face to face.

We are a Stonewall Top 100 Employer, Living Wage, holding an Athena Swan Bronze Award, HR excellence in Research and Race Equality Charter Bronze Award.

Our staff and students come from all over the world and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diversity groups and champions, for example http://www.cs.ox.ac.uk/aboutus/women-cs-oxford/index.html , as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example shared parental leave.

Demonstrating a commitment to provide equality of opportunity, we would particularly welcome applications from women and black and minority ethnic applicants who are currently under-represented within the Computer Science Department. All applicants will be judged on merit, according to the selection criteria.

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