Personal Assistant to Vice Dean and other senior staff

About us

University College London (UCL)

UCL is a multi-disciplinary university with a population of over 16,000 staff and 50,000 students from 150 different countries. Degree programmes are provided in Arts and Humanities, Built Environment, Brain Sciences, Engineering Sciences, Education, Laws, Life Sciences, Mathematical & Physical Sciences, Medical Sciences, Population Health Sciences and Social and Historical Sciences.

UCL Faculty of Engineering Sciences

Engineering Sciences comprises ten academic departments that undertake research and teaching across a wide range of disciplines. Our scientists and engineers take discoveries from fundamentals to practice, producing innovative technological solutions to challenging problems. It is a dynamic and growing Faculty, with a strong vision and desire to use our talents to ‘Change the world’.

For more information see www.ucl.ac.uk/engineering/ucl-engineering

About the role

Main purpose of the job

To provide secretarial and administrative support to Vice Deans and other senior academic staff and line managers as required. This will include diary management, arranging meetings and minute taking, organising and providing logistical support with events, supporting research and enterprise activities, and other administrative support.

Please see the attached job description and person specification for full details.

• This is a fixed-term position until the end of May 2026.
• UCL internal staff are welcome to apply for this on a secondment basis.
• If you have any queries about the role or application process, have any technical issues, or need reasonable adjustments or a more accessible format to apply for this job online, please contact the staffing team on

About you

The successful candidate will need to demonstrate the following criteria:

• Minimum of 5 GCSEs at Grade C or above (Including Mathematics and English Language) or equivalent, or having acquired relevant experience.
• Proven experience of providing effective PA support in a complex organisation.
• Proven experience of effective management of complicated diaries.
• Experience of taking notes/minutes of meetings, and ability to transcribe notes concisely, accurately, clearly and in a logical format.

What we offer

As well as the exciting opportunities this role presents, we also offer great benefits. Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian, and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

Our department is working towards an Athena SWAN award. We are committed to advancing gender equality within our department.

Customer advert reference: B04-06013

Advert information