Administrative Assistant

The role

The School of Biological Sciences are seeking to appoint an Administrative Assistant to join their busy Executive Support Team, who work closely to ensure key school activities are managed effectively and delivered on time.  You will primarily cover the reception desk and work closely with the team on a wide range of school administrative tasks. 

This is a varied and interesting role and would suit someone who has good customer service skills, highly organised and can work on multiple tasks and small projects. Due to the nature of the role, you will need to be in the office 4 days a week. 

What will you be doing?

Key tasks include: 

• Provide general office support to the school’s wider professional service team. 
• Have day-to-day responsibility of the smooth running of the school’s reception. welcoming visitors, dealing with access queries, managing routine office enquiries in-person, on the telephone and email, reporting maintenance issues and signposting general enquiries to the relevant contacts. 
• Ensuring the office, reception area and kitchen are tidy and presentable.  
• Arranging and supporting meetings and events, order catering where appropriate and managing Sky Lounge & G13/14 bookings. 
• Servicing committees; scheduling the meetings, booking rooms, circulating agendas and taking minutes 

You should apply if

We are particularly interested in candidates who have a high-level of organisation. You will be good at thinking on your feet, dealing with multiple demands and adapt to changing priorities on a reception-based role.  

You will have excellent customer service and communication skills, and the ability to form effective relationships with staff and stakeholders across all levels. You will have a supportive approach to work, with a friendly and positive manner. 

Additional information

For informal enquiries please contact Jules Andrews, jules.andrews@bristol.ac.uk

This advert will close at 23:59 UK time on Wednesday 21st May 2025

Interviews will be held on Monday 2nd June 2026

Our strategy and mission

We recently launched our strategy to 2030 tying together our mission, vision and values.

The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution.

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