Deputy University Secretary

Hours:

Full time considered up to a maximum of 1.0 FTE/ 37.5 hours per week with a minimum requirement of 0.8FTE / 30 hours needed with an additional need for flexibility when necessary for meetings.

See current salary scales.

Expected Interview date: TBC

Expected start date: As soon as possible

About the role

A role within the Division of the General Counsel, Governance and Compliance (GCGC), with the specific purpose of working with the University Secretary to lead on the coordination and oversight of work of the University’s governing body, Council and the academic governing body, Senate, as well as their sub-committees and to deputise for the University Secretary as required.

The Deputy University Secretary will be responsible for leading a team that provides a suite of high-quality secretariat services, supporting the Council level and academic governance of the University through its governing body and committees. In particular, the Deputy University Secretary will act as Secretary for Council and some Council level Committees as well as Senate, the academic governing body. 

The individual will require exceptional organisation and business delivery skills, as well as the personal resilience to manage a demanding and fast paced role. S/he will be expected to support the Chair of Council and Chairs of Council Committees, the Vice-Chancellor (VC), the Deputy-Vice-Chancellor and the Chief Operating Officer, who is also University Secretary, in their roles by co-ordinating and managing the flow of information through various committees.

Whilst not essential, previous experience in the HE sector and / or part or full ICSA qualifications would be desirable.

About you

The primary purpose of this post is to support the work of the University’s governing body (Council), the academic governing body (Senate), as well as their sub-committees or working groups in line with the agreed programme of work and timetable for the year.

The role will include ensuring that all individual committees are supported throughout the cycle of business including all governance, operational, administrative and logistical arrangements. Attention to detail is essential along with a strong understanding of the role of the governing body and its strategic role at the University.

The postholder will oversee the provision of administrative matters to ensure that these are all managed effectively (e.g. diary invitations, tracking apologies and attendance, co-ordination of all online meeting arrangements, room bookings, catering, parking and on campus support for independent Council members), and be prepared to carry out these functions if necessary.

About our Division

Please find further information regarding the division at:

General Counsel, Governance and Compliance: University of Sussex

Why work here

Find out more about our reward and benefits package.

Find out about our equality, diversity and inclusion

Further Key Information

Please contact Laila El Baradei (L.ElBaradei@sussex.ac.uk) for informal enquiries.

The University of Sussex values the diversity of its staff and students, and we welcome applicants from all backgrounds.

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