Department Operations Assistant

About the role

We are looking for a talented administrator to join Imperial’s Department of Brain Sciences in a key role that provides support in the day-to-day management of the Department. The Department of Brain Sciences has a unique and internationally recognised portfolio of translational research in neuroscience and mental health. We comprise the pioneering Centre for Psychedelic Centre of Excellence and Multiple Sclerosis and Parkinson's Tissue Bank, as well as leading the multidisciplinary UK Dementia Research Institute at Imperial and the UK DRI Care Research and Technology Centre at Imperial.

What you would be doing

As the Department Operations Assistant, you will provide day-to-day support to the Director of Operations in ensuring efficient administration of the Department with particular regard to HR, Finance and Research-related matters, as well as the involvement in organising events and ad hoc projects. You will manage contracts with third suppliers, act as a key contact for ICT related tasks, take minutes at meetings, and oversee coordination of induction and training. You will also be the first point of contact for updating our Department web pages, assist with the organisation of Department events, and play a key role in financial management of our accounts.

What we are looking for

You should have A-Level and GSCE qualifications in relevant subjects. A degree level education or equivalent is desirable but not essential. You should have experience of working in administration in a busy office environment and the ability to work with staff at all levels. You should be familiar with the Microsoft 365 suite of applications, have excellent written and communication skills, and the ability to manage your own work independently and as part of a team. You must be able to be flexible in working in a changing environment.

What we can offer you

You will be working in a Department that fosters the highest standards of scientific integrity and for maintaining a collegial, diverse and inclusive working environment. For more details of our support for staff, see our webpages. As an organisation, Imperial will offer:

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 39 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further information

This is a full-time fixed-term post based at our Hammersmith Campus.

If you require any further details about the role, please contact:

Emma Watson; (e.watson@imperial.ac.uk)

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