Senior Procurement Manager

Purpose of the post

The Senior Procurement Manager role will be responsible for providing an efficient and compliant procurement service, for both below and above threshold contracts. The successful candidate will work across the entire organisation to support HDR UK to deliver a range of high-profile public health initiatives including cutting edge efforts to coordinate UK health data infrastructure and facilitate COVID research in the UK and abroad. The role will also assist with a variety of business matters including maintaining and updating internal policies, processes, and training in relation to procurement. This role will involve regular contact with internal and external stakeholders.

The successful candidate will share our values, have strong influencing and collaboration skills, in depth knowledge of UK public procurement legislation, find practical solutions to complex issues, and be comfortable with working at pace. 

Responsibilities

Reporting to the Head of Contracts, Procurement, and Policy and working alongside and providing mentorship and guidance to the Procurement and Funding Call Manager, this fast-paced role will provide key support for HDR UK’s strategic priorities in the categories below: 

Procurement Processes

• Provide an effective procurement service relating to all aspects of procurement management ensuring compliance with policies, funder requirements, and Public Procurement Legislation
• Act as a professional adviser on procurement, contract management and commercial matters
• Manage complex procurement projects, from inception through to contract award
• Advise, design and execute appropriate procurement processes throughout the procurement lifecycle
• Work with relevant teams to prepare tender and other procurement documents in compliance with the relevant Procurement Legislation
• Ensure all required notices are published on the government central platform within the required timeframes
• Work closely with relevant teams and postholders to ensure relevant requirements are incorporated into tender documents
• Be responsible for ensuring all documentation is appropriately maintained and recorded
• Maintain and develop appropriate procurement management strategies
• Maintain up to date procurement pipeline information and proactively engage with relevant teams and key stakeholders to agree procurement priorities and deliver on the support and processes required
• Analyse expenditure records, seeking opportunities to reduce duplication and inappropriate sourcing;
• Keep up to date with relevant Procurement Legislation and procurement best practices 

Relationship Management

• Communicate deadlines, contract terms, and commercial/funding positions to stakeholders
• Interact with and assist external legal counsel at the direction of the Head of Contracts, Procurement and Policy and/or the Head of Legal, Trust & Ethics 

Process, Policy and Training Development

• Maintaining and improving HDR UK’s existing procurement processes, policies, and templates
• Assist with the development of policies adjacent to HDR UK’s procurement policies
• Develop and deliver training in relation to procurement lifecycle, HDR UK policies and processes, and Procurement Legislation 

Risk management

• Monitor and manage the risk profile of procurement activities ensuring appropriate mitigations are put in place for identified risks and escalating matters as appropriate to the Head of Contracts, Procurement, and Policy.
• Assist the Head of Contracts, Procurement and Policy to advise and report on key procurement risk management issues.

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