Postgraduate Programme Coordinator

BrandEd partners with prestigious companies to deliver relevant, experiential learning programs taught by industry experts from the world’s best brands. The BrandEd portfolio currently includes Sotheby’s Institute of Art, The School of The New York Times, City Football Leadership Institute, and Vogue College of Fashion. Our academic programs range from pre-college to master’s degrees with campuses in New York, London, Madrid and Online, and partnerships in Seoul and Beijing.

About Us

With campuses in key fashion capitals and online programmes, Vogue College of Fashion blends academic rigour with real-world industry experience. Partnering with top universities, we deliver a comprehensive educational experience and continuous industry engagement. As an extension of Vogue, we provide ongoing engagement with industry professionals, offering insights and experiences beyond the classroom.

Our programmes integrate rigorous study with hands-on practice. Students tackle real projects, connect with industry leaders, and visit top companies, ensuring they gain practical skills and a solid understanding of fashion’s global impact. Our alumni work with leading brands like Vogue, Cartier, Dior, GQ, and Louis Vuitton.

At Vogue College, students become part of a global community, whether on-campus or online. Through transformative education, the College takes account of diverse attitudes and cultural viewpoints, recognising fashion’s role and significance in cultural, economic, global, local and community contexts.

Role Summary

Serving as the first point of contact for students and faculty, the Programme Coordinator liaises with administrative departments including Academics, Admissions, IT, Finance, Student Support, Careers Services and the Registrar. They also work closely with their team colleagues to provide a shared and consistent administrative service support to students and staff alike.

This role requires a high level of service and covers a variety of responsibilities in the areas of communication, coordination, departmental liaison, quality assurance, examination and student support. Along with their team colleagues, the Programme Coordinator looks after the student’s journeys from Open Day to Graduation and beyond. This is a student facing role and the post-holder is expected to work at the college during term time between three to five days a week.

Contract: Full-time & permanent, Monday – Friday, 35 hours per week

Location: Vogue College of Fashion - London (30 Bedford Square, WC1B 3EE)

Reports to: Director of Postgraduate Programmes

Key Duties & Responsibilities

Programme Administration

• Organise the day-to-day running of the programmes – tasks include (but are not limited to) booking & sending out reminders to visiting lecturers, booking classrooms, setting up internal meetings, booking IT facilities, updating internal records and managing the communication channels on Canvas.
• Respond to student queries in a timely and positive manner, highlighting issues that arise to the programme team.
• Assist with compilation and production of the programme timetables, module handbooks/ briefs, module assets and learning materials, under the direction of the Module Leaders / Course Leaders / Programme Directors.
• Maintain and update student records, collate and catalogue coursework and help to monitor the marking and grading of assignments.
• Prepare programme materials including production and distribution of programme handbooks, timetables, lecture notes, maps, notices, and general information for students.
• Maintain Canvas (Online Learning Platform) so that students have online access to the course materials, assessment, set readings etc.
• Support the photography studio as and when required.
• Send out announcements on behalf of students (survey requests etc.)
• Assist Course Leaders / Programme Directors by collating information about programme income and expenditure.
• Process invoices related to academic team & student expenditure.
• Check and approve timesheets for visiting lecturers.
• Assist Faculty with assessment procedures including co-ordination of double-marked written work, collating feedback to return to students and run routine plagiarism checks using Turnitin software.
• Deal with mitigating circumstances requests for postgrad students.
• Organise, attend and take minutes for the Student Steering Groups
• Maintain and carry out procedures in alignment with the requirements of the College’s validation and quality policies.
• Attend Committee meetings and undertake minute taking, as needed.
• Plan, organise and assist with the graduate exhibition, graduation ceremony and open days, as needed.
• Organise study and exhibition visits.
• Prepare course completion certificates for short courses (5 days, Vogue Teen Festival and online courses).
• Be a credit card holder for costs specifically related to the programme you are associated with. Keep receipts and submit expenses for the credit card.

Maintaining Systems and Records

• Implementing and updating systems within the department to ensure smooth running of administration for both academic staff and students.

Wider Institute Support

• Supporting other Institute departments and senior colleagues when required.

The above statements are intended to describe the general nature and level of work being performed by an individual undertaking this position. They are not intended to be an exhaustive list of all duties and skills, and the post holder will be required to undertake such tasks and responsibilities as may be reasonably be expected within the scope of the post.

Person Specification - Skills, Experience and Qualifications

Essential Criteria

• Significant administrative experience preferably within the Higher Education setting
• Experience of working collaboratively as part of a team
• Strong organisational and planning skills
• Demonstrable experience of prioritising tasks while facing competing deadlines and making sure high standards and accuracy are maintained
• Excellent numerical, verbal and written communication skills including monitoring budgets and accurate grammar
• Ability to communicate effectively with people at all levels
• Ability to be proactive and resourceful
• IT proficient with advanced skills in Microsoft Office applications including Excel, Word, PowerPoint and Outlook

Desirable Criteria

• Experienced in using Canvas and/or a similar Online Learning Platform
• Educated to Degree level
• Interest and enthusiasm for fashion

Application Process

Please submit your CV and a covering letter demonstrating your interest in this position and how you meet the person specification via the 'Apply' button above.

The closing date for applications is Friday 11 April 2025. Interviews will take place during the week commencing 21st April 2025.

Benefits of working for Vogue College of Fashion include:

• 25 days annual leave plus up to 4 days additional discretionary leave during the Christmas period
• Option to purchase an additional 5 days annual leave on a salary sacrifice basis
• 24/7 access to an Employee Assistance Programme
• Volunteering days
• Life insurance
• Discount for gym membership
• Access to a comprehensive (200+ courses) and high-quality e-learning platform