JRMO Operations Admin Assistant

Full Time Equivalent (FTE): 1.00

Working Hours (Per Week): 35.00

Job Pack: JP 5519 JRMO Operations Admin Assistant.pdf – 629KB

Contact Details:

Stephen Ford, Director for Research Operations

stephen.ford@qmul.ac.uk 

About the Role

This role is to provide administrative support to the Joint Research Management Office (JRMO) to operate efficiently and effectively within the two organizations- Queen Mary University of London and Barts Health NHS Trust. The emphasis will be on managing the office and supporting the Head of JRMO Departments.

About You

You will have experience in a secretarial or similar role, with a proven ability to handle a variety of IT packages such as Word, Excel, Outlook, and PowerPoint. You are adept at managing confidential and sensitive data, ensuring the appropriate maintenance and storage of records, and have experience in minute-taking and recording.  You should also be capable of working autonomously, with a solid understanding of policies and procedures for handling both personal and organisational confidential data.  Your knowledge of filing and data systems, including records management and archival processes should be strong. You should also possess excellent planning and organisational skills, advanced keyboard proficiency, and the ability to produce reports, spreadsheets, and correspondence. You should also have excellent discretion, confidentiality, and diplomacy skills, coupled with strong written and oral communication abilities, make you a trusted professional in your field.

About the Department

The Joint Research Management Office (JRMO) supports researchers across Queen Mary, University of London and Bart’s Health NHS Trust.

Our highly trained team is on hand to support a diverse range of research activities, from getting a project off the ground to ensuring its smooth running and future development. The team members understand where their work fits into the strategic plans and goals of the organisations.

Our services include:

• Accurate project costing.
• Tender/application preparation and advice.
• Assisting with the approvals process.
• Ongoing financial management of grants and awards.
• Consultancy and research contracts.
• Assistance with ethics applications and Research Integrity matters.
• Assistance with Medicines and Healthcare Regulatory Agency applications.
• International Research and Innovation Partnership Support including Export Control, Trusted Research and Partner Due Diligence.

About Queen Mary

We believe that a diversity of ideas helps us achieve the previously unthinkable.

Throughout our history, we’ve fostered social justice and improved lives through academic excellence. And we continue to live and breathe this spirit today, not because it’s simply ‘the right thing to do’ but for what it helps us achieve and the intellectual brilliance it delivers.

We continue to embrace diversity of thought and opinion in everything we do, in the belief that when views collide, disciplines interact, and perspectives intersect, truly original thought takes form.

Benefits

We offer competitive salaries, access to a generous pension scheme, 30 days’ leave per annum (pro-rata for part-time/fixed-term), a season ticket loan scheme and access to a comprehensive range of personal and professional development opportunities. In addition, we offer a range of work life balance and family friendly, inclusive employment policies, flexible working arrangements, and campus facilities.

QM’s commitment to our diverse and inclusive community is embedded in our appointments processes. Reasonable adjustments will be made at each stage of the recruitment process for any candidate with a disability. We are open to considering applications from candidates wishing to work flexibly.

To apply, please click on the ‘Apply’ button above.

Closing Date: 01/04/2025, 23:55