CMIC PA and Office Administrator

UCL’s Department of Computer Science (CS) is a top-ranked Computer Science Department in the UK. In the 2021 Research Excellence Framework (REF) evaluation, UCL Computer Science was ranked second in the UK for research power and first in England.

The post holder will support the activities of the Centre for Medical Image Computing by assisting the Centre Manager in all aspects of their role and by providing dedicated PA support to designated senior academic staff and their teams. This will include diary management, arranging meetings and minute taking, logistical support with events, dealing with correspondence, responsibility for filing and other administrative support, liaison with professional services in associated departments (in particular Computer Science and Medical Physics), institutes (e.g. Institute of Healthcare Engineering, Institute of Neurology), and faculties (e.g. Engineering Sciences, Brain Sciences, Medical Sciences).

The post is funded until 31st March 2027 in the first instance.

The successful candidate will be required to be on-site for 60% of their working hours. The salary range for the role is £35,930 - £41,255

Proven experience of providing effective PA support in a complex organisation, including the effective management of a complicated diary. Experience of providing support to several individuals and managing conflicting priorities or deadlines. Experience of servicing and taking notes of meetings, organising meetings and providing financial support including processing invoices and expenses using online systems Experience of organising and managing events and seminars. Familiarity with the Microsoft suite of software to intermediate level in Word, Excel, Email, PowerPoint, Outlook, diary management software and the internet and online meeting platforms (Teams, Zoom). Good interpersonal skills The ability to answer enquiries and draft correspondence Proven consistent ability to meet tight individual and group deadlines and to manage one’s own workload through effective prioritising, time management and organisational skills. The ability to be discreet and maintain confidential ity when dealing with a variety of student and staff data

Further Details If you have any queries regarding the vacancy or the application process, please contact Brenda Bell: brenda.bell@ucl.ac.uk.

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

41 Days holiday: 27 days annual leave 8 bank holiday and 6 closure days (pro rata for part time staff)

Additional 5 days’ annual leave purchase scheme (pro rata for part time staff)

Cycle to work scheme and season ticket loan Relocation scheme for certain posts

On-Site nursery Enhanced maternity, paternity and adoption pay

Employee assistance programme: Staff Support Service Discounted medical insurance Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/. Our department holds an Athena SWAN Gold award, in recognition of our commitment and demonstrable impact in advancing gender equality.

Customer advert reference: B04-05901

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