Executive Office Administrator

Part time (22.5 hours / 3 days per week)

Birmingham Newman University are seeking an Executive Office Administrator to work part-time, 22.5 hours / 3 days per week. This role is primarily office-based, with the option for some remote working each week depending on business need.

This is an exciting opportunity to work as part of a proactive and efficient Executive Support team in the Vice-Chancellor’s Office and will include the following tasks:

• Supporting a range of University committees with effective and efficient secretarial support.
• Organising meetings with both staff internal and external visitors.
• Providing general administrative support to the Vice-Chancellor’s Office, including supporting with financial administrative processes, digital filing and record-keeping, admin support for projects and initiatives run within the Vice-Chancellor’s Office.
• Supporting in the organisation of University events and functions.
• Supporting with the preparation of reports through undertaking research and collating information from other areas of the University as required.
• Supporting in the monitoring and management of a number of shared team inboxes.
• Providing cover for Senior Executive Assistants and acting as a point of contact in the office, when required.

The successful candidate should have:

• A good general level of education.
• Proven experience of providing effective administrative support in a large and complex organisation.
• Demonstrable experience of board/committee administration, including agenda management and minute-taking.
• Proficient IT skills, particularly with Microsoft Office packages (Word, Excel, PowerPoint, Teams, and SharePoint).
• Excellent organisational, time management and prioritisation skills.
• Ability to maintain professionalism, discretion and confidentiality.

Informal enquiries about this opportunity are very welcome. Please contact Natalie Sumner-Cole, Head of the Vice-Chancellor’s Office at N.Sumner-Cole@staff.newman.ac.uk, to discuss the role further.

Please click 'Apply’ button above to be redirected to our website, where you can download an application form and for further details about this role or alternatively please e-mail: recruitment@newman.ac.uk.

(Please note that CVs are not accepted as part of the application process unless explicitly stated).

Closing date for applications: 17^th March 2025

Interview date to be confirmed

Birmingham Newman University offers a wide range of staff benefits including 35 days annual leave entitlement plus bank holidays (pro rata for part time posts), pension scheme, chaplaincy and spiritual care, library services, free on-site parking, discounted travel scheme, cycle to work scheme, employee assistance programme, occupational health and counselling services and staff development opportunities. Further details of the full range of staff benefits available can be found on our website: https://www.newman.ac.uk/knowledge-base/staff-benefits/ or please contact the Human Resources Department.

Birmingham Newman University is an Equal Opportunity Employer

Birmingham Newman University is located on Genners Lane, Bartley Green, Birmingham, West Midlands, B32 3NT.

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