Academic Registry Officer - 0.6 FTE

The University of West London (UWL) is ranked the best modern* university (non-specialist) in London in the Complete University Guide 2025. 

We are ranked 30th university in the UK in The Guardian University Guide 2025, Number 1 London university for overall student satisfaction in the National Student Survey 2024 and Best university for Student Experience and Teaching Quality in the UK in The Times and Sunday Times Good University Guide 2024.

*University status awarded in or after 1992

The Department 

Academic Registry is part of the larger Registry Services and is responsible for the safeguarding of the University Academic Regulations, governance and compliance. It directs and leads in all matters relating to the management of academic standards across the University working in collaboration with Professional Services and academic colleagues as well as the Academic Quality and Standards Office. The team deliver training and provide advice and guidance on policy and processes to ensure staff and students are well advised on the implementation of regulations, quality assurance, and policy and procedures. Academic Registry’s main function is to ensure effective communication on sector changes and implementing updates across the wider University community to enhance the student experience.

The Role 

This post is 0.6 FTE equivalent and is available 3 days a week. The Academic Registry Officer will work with one other member of the team as part of a job share which will require flexibility as well as supporting the wider team. You will have responsibility for organising major academic offence panels liaising with academic and administrative colleagues. You will organise and act as clerk/secretary to School/College Board meetings and prepare minutes in a timely manner working to strict deadlines. Each individual team member has responsibility for designated roles and tasks yet need to be equally supportive and flexible to encourage overall team growth to ensure departmental objectives are met. Additional responsibilities include working alongside the Assistant Registrars to review student cases who are outside of the regulations.

The Person

The role holder must have attention to detail and be accurate in their work, whilst maintaining confidentiality. They will be given training on all aspects of the role and expected to complete all mandatory online courses to support them. It would be beneficial if you were familiar with HE policy and processes and experience of working within the higher education sector is desirable.

How to Apply 

To apply click on ‘Apply’ and fill out the application form.

Further information about the application process can be found here: 

https://jobs.uwl.ac.uk/display.aspx?id=1253&pid=0 

Please email hr.recruitment@uwl.ac.uk  if you need any assistance with the application process.

Interviews are expected to be held in the week commencing Monday, 17^th of March. 

Additional Information 

Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. 

Please be advised that it is expected that appointment within a grade will normally be at the minimum point.

This position does not meet the University criteria for Skilled Worker sponsorship.

We will intermittently review the applications as part of this open advert, therefore if successful, you will be shortlisted and contacted at any time. 

The University of West London reserves the right to close the role prior to this date should a suitable applicant be found.

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