Project Administrator

Hours: Part-time, 0.2 FTE / 7.3 hours per week (fixed-term contract).

Workload may vary across the year, with some busier and quieter periods depending on project timelines and key activities.

Contract Type: fixed term for 12 months 

Applications must be received by midnight of the closing date.

Expected Interview date: TBC

Interview Format: Interviews can be in-person or via MT.

A hybrid format may also be considered.

In-person interviews are preferred where possible.

Expected start date: TBC

About the Role

You will play a vital role in supporting the delivery of a cross-cultural reciprocal mentoring scheme, a one-year programme designed to foster collaboration and mutual learning between participants from the University of Sussex and the University of Ghana. Based within the Equality, Diversity, and Inclusion Unit, you will work closely with the project leaders and be a key point of contact for participants, ensuring the smooth day-to-day running of the scheme.

In this role, you will support mentees, coordinate meetings and events, manage project resources, and support effective communication across both institutions. You’ll also contribute to evaluating the programme’s impact through data collection, feedback analysis, and supporting the development of outputs such as toolkits or publications. This role offers an exciting opportunity to be part of a small, dedicated team, where your organisational skills and proactive approach will directly contribute to promoting equity, inclusion, and meaningful collaboration.

About You

Ideally, you will have experience in administrative roles or project coordination, with strong organisational skills and an eye for detail. You will be confident managing your own workload, prioritising tasks, and meeting deadlines, while also being flexible enough to support colleagues when needed. Your excellent communication skills will enable you to engage effectively with participants, colleagues, and stakeholders across both the University of Sussex and the University of Ghana.

You will be comfortable using tools such as spreadsheets and data systems to track programme information and support project monitoring. Experience in organising meetings or events, handling logistics, or supporting recruitment processes would be an advantage, though not essential. Most importantly, you will bring a proactive, inclusive approach that aligns with the programme’s commitment to fostering collaboration across diverse groups. This role would suit someone who is adaptable, enjoys working as part of a team, and is passionate about supporting equity and inclusion initiatives.

About our division

Our HR Division is all about our people. We provide advice and support to Divisions & Schools and our teams are dedicated to working in partnership to achieve positive outcomes for our university, colleagues, and Students alike.

We want our people to grow, therefore, we continue to strive for innovative ways in which we can support and develop careers and aspirations.

Human Resources: University of Sussex

Why work here?

Find out more about our reward and benefits package.

Find out about our equality, diversity and inclusion

Further Key Information

Please contact Sarah Law for informal enquiries.

The University of Sussex values the diversity of its staff and students, and we welcome applicants from all backgrounds.

The University requires that work undertaken for the University is performed in the UK. 

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